Data Entry Specialist

Role Summary

• Data Entry Specialist (Excel / CRM / High Accuracy) – Remote
• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This is not just basic data entry.

This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

Enter and update records in

• Salesforce
• HubSpot
• Airtable
• Excel / Google Sheets

Cross-check entries against

• Invoices
• Contracts
• Customer and HR records

Identify and fix

• Duplicate records
• Missing data
• Formatting inconsistencies
• Data Cleaning & Maintenance

Standardize datasets using

• Filters
• Pivot tables
• Formulas

Apply consistent

• Naming conventions
• Categories
• Data structures
• Perform weekly audits to maintain data quality
• File & Record Management

Organize and maintain files in

• Google Drive
• Dropbox
• Microsoft SharePoint

Ensure all files are

• Structured
• Searchable
• Version-controlled
• Audit-ready
• Reporting & Cross-Team Support

Generate daily/weekly reports

• Transaction logs
• Status updates
• Data audit summaries

Support

• Finance (AR/AP entries)
• Sales (lead/contact updates)
• HR (employee records)
• Compliance & Data Security
• Maintain strict confidentiality of sensitive data

Ensure compliance with

• GDPR
• HIPAA
• CCPA
• Process Improvement
• Identify recurring data issues

Strong proficiency in

Excel / Google Sheets (filters, pivots, formulas)

In short

You ensure the business can trust its data 100% of the time .

• Key Metrics (KPIs)
• Typing accuracy ≥ 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets
• Why This Role Stands Out
• Clear, structured work environment
• High ownership over data quality
• Direct impact on business decisions

Opportunity to grow into

• Data Analyst
• Operations Analyst
• Reporting Specialist
• Apply Now

If you

• Care about precision
• Work fast without sacrificing accuracy
• Take pride in clean, organized data

This role is a strong fit.

Responsibilities

Data Entry & Accuracy (Core Focus)

Requirements

Recommend

• Automation opportunities
• Better templates
• Improved workflows
• Help reduce manual errors over time
• What Makes You a Strong Fit
• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy
• Required Experience & Skills
• 1–2 years of data entry, clerical, or admin experience

Experience with CRMs like

• Salesforce or HubSpot
• High typing speed with strong accuracy
• Strong attention to detail
• Nice to Have (Top Candidates)
• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows
• What a Typical Day Looks Like
• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.