Expert in project management (M1D)

Role Summary

This is a remote position.

TEHORA is currently looking for a project management expert with excellent technical skills, excellent knowledge and who wishes to use their skills within a versatile team.

Without being exhaustive, here are the services and deliverables that the successful candidate must provide.

Mandatory knowledge

• Mastery of the methodologies dictated by the PMBoK (PMI);
• General knowledge of Agile methodologies (Scrum, Kanban, XP);
• Advanced command of the French language, both oral and written;
• Functional command of the English language;
• Mastery of a suite of office tools such as Microsoft Office or Google Workspace

Knowledge required for certain mandates

• Proficiency in Atlassian JIRA or a similar tool;
• Diagramming tool such as Visio;
• General knowledge of Prince2, MSP methodologies

General knowledge of LEAN and DevOps principles.

Organization of resources

• Identify and adequately use the human resources expertise and material resources necessary to carry out the work;
• Facilitate the work of teams during meetings or directly (be in solution mode, help the team to eliminate obstacles and mitigate risks);
• Quantify and produce the resource plan required for the project while validating the constraints;

Supervise resources on project management methodologies and best practices.

Responsibilities

Description of work or deliverables

• Contribute to the definition of strategic objectives;
• Ensure alignment with expected benefits and prioritization of deliverables;
• Analyze and evaluate risks and constraints and identify mitigation measures;
• Develop the implementation plan / roadmap structuring the project into actions for the delivery of tangible results;
• Monitor and control the work plan (schedule, effort, scope, quality, budget), track and produce progress reports, update project reporting reports/documents;

Analyze and evaluate the progress of the project and support the project or portfolio manager in identifying risks, recommending mitigation measures, as well as implementing mitigation measures;

• Coordinate the work of the project team in aligning the project objectives;
• Create project documentation and keep it up to date throughout the duration of the project. This may include project governance documentation;
• Produce key deliverables according to the OTP project and program management framework;

Manage progress monitoring, production of progress statuses, change requests, presentations to project/program governance committees and other reporting, all with the supervision of an internal manager in the Project Office;

• Demonstrate verbal and written communication skills at all levels, with numerous stakeholders within large-scale and/or cross-organizational projects;
• Facilitate and participate in various meetings and produce the report;
• Support stakeholders in producing project artifacts in project management tools;
• Validate the quality of information in the various project management tools and make corrections;
• Provide supervision or mentoring (coaching) to resources on project management methodologies as defined by the BdP;

Share knowledge related to your area of expertise in order to accelerate projects.

Operational skills Planning

• Contribute to the definition of objectives (e.g.: scope, deliveries, iterations);
• Prepare detailed plans (traditional plans, product notebooks or hybrids);
• Coordinate the application and updating of overall project planning;

Coordinate the activities required to obtain deliverables to be produced and estimates from delivery teams and centers of expertise.

Measurements and monitoring

• Identify project issues and risks and formulate mitigation plans;
• Monitor the application of risk mitigation measures;
• Coordinate the development and maintenance of monitoring and control mechanisms on the progress of projects;
• Support those responsible for internal City projects in certain management and/or reporting tasks;
• Periodically produce performance indicators on the health of the project/product through the project review/dashboard;
• Support teams in achieving accountability;
• Detect discrepancies and implement corrective measures when required;
• Ensure control of the budget and the overall project plan and assist project managers in this matter;
• Monitor contingency and change requests;
• Participate in activities arising from the benefits management framework;
• Participate in resolving major project issues by evaluating impacts, proposing action plans and providing recommendations;
• Analyze project registers and dashboards;

Inform stakeholders through various channels.

Requirements

The main deliverables expected are as follows

• Record of decision points;
• Log of monitoring points;
• Risk and issue registers;
• Status;
• Detailed project development plan;
• Cost estimation and monitoring;
• Documentation for governance or committee purposes (presentations, updating of artifacts, reports and follow-ups);
• Creation of support tickets or tasks;

Lessons learned.

• Behavioral competence
• Have an eye for detail as well as a spirit of initiative and synthesis;
• Have excellent planning, organizational and time management skills;
• Have problem-solving and critical thinking skills;
• Demonstrate the ability to establish relationships and work collaboratively in a team environment with internal and external parties with a sense of customer relations;
• Have presentation, written and verbal communication skills that provide clarity and precision during various interventions;
• Know how to demonstrate adaptability during unforeseen situations and changes by modifying one's behavior according to the new requirements of the environment;
• Have the ability to mobilize resources and political acumen.
• Knowledge
• Demonstrated primary experience applying PMBoK project management domains;
• Scope management;
• Schedule management;
• Cost management;
• Risk management;
• Quality management;
• Resource management;
• Communications management;
• Integration management;
• Information management;
• Supply management;

Stakeholder management.