Virtual Assistant

Role Summary

• Virtual Assistant (Executive Support / CRM / Operations) – Remote
• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours (flexible based on client needs)

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.

You’ll act as a reliable execution partner , ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

Maintain records in

• Google Sheets
• Microsoft Excel
• CRMs like HubSpot / Salesforce
• Keep data accurate, updated, and well-structured

Organize files across

• Google Drive
• Dropbox
• Microsoft SharePoint
• Research & Task Execution

Conduct research on

• Competitors
• Vendors
• Market insights
• Compile findings into structured summaries or presentations
• Support ad hoc requests and small projects
• Client, Vendor & Communication Support
• Respond to client inquiries or route them appropriately
• Follow up with vendors and track outstanding items
• Ensure clear, timely communication across stakeholders
• Operations & Project Support

Assist with

Invoicing and expense tracking

Light bookkeeping (if required)

Maintain project trackers in

• Asana
• Trello
• Notion
• Monday.com
• Keep workflows organized and updated
• What Makes You a Strong Fit
• You are highly organized and detail-oriented
• You take initiative without being asked
• You communicate clearly and professionally
• You can manage multiple tasks without losing track
• You are reliable and follow through consistently
• Required Experience & Skills
• 1–2 years of Virtual Assistant, admin, or operations support experience

Strong proficiency in

• Microsoft Office / Google Workspace
• Excellent written and verbal communication skills
• Strong time management and organizational ability
• Reliable internet and ability to work independently
• Nice to Have (Top Candidates)

Experience with CRMs

HubSpot / Salesforce / Zoho

Familiarity with

QuickBooks

Xero

Experience supporting

• Founders
• Startups
• Remote teams
• Handling multiple clients or executives simultaneously
• What a Typical Day Looks Like
• Manage calendar and inbox, prioritizing urgent tasks
• Update CRM records and organize documents
• Prepare reports, documents, or presentations
• Conduct research for ongoing projects
• Follow up with vendors and stakeholders
• Review tasks and prepare next-day priorities

In short

You ensure operations run smoothly and nothing slips through the cracks .

• Key Metrics (KPIs)
• Tasks completed accurately and on time
• Zero missed meetings or scheduling errors
• Fast and professional communication response times
• Organized and up-to-date records
• Positive feedback from clients and stakeholders
• Why This Role Stands Out
• High ownership and autonomy
• Exposure to multiple business functions

Opportunity to grow into

• Operations Manager
• Executive Assistant
• Project Coordinator
• Apply Now

If you

• Are highly organized
• Take ownership of tasks
• Communicate clearly and reliably

This role is a strong fit.

Responsibilities

• Calendar, Inbox & Admin Management (Core)
• Manage calendars, schedule meetings, and coordinate across time zones
• Organize inboxes, respond to emails, and flag priorities
• Draft professional communication (emails, memos, documents)
• Prepare meeting notes and track follow-ups
• Data & System Management

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.