Senior Accountant

Role Summary

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. We are currently seeking a Senior Accountant to join our growing accounting team.

As a Senior Accountant with HeadQuarters , you will be responsible for managing and monitoring in a timely manner Accounts Payable Management. Payroll Processing, Expense & Accrual Accounting, Month-End Close and Reconciliations.

The ideal candidate is detail-oriented, organized, and has a strong background in accounting.

The working hours for this position are 9 am - 5 pm PST.

Responsibilities

• Accounts Payable Management: Review and monitor purchase requests, invoices, and workflow approvals to ensure timely and accurate processing of payments.
• Ensure compliance with company policies and vendor agreements, resolving discrepancies as needed.
• Coordinate with internal teams to gather necessary information and resolve issues related to AP.
• Payroll Processing: Record and reconcile payroll transactions for employees and contractors, ensuring accuracy and timely processing.
• Collaborate with HR to maintain accurate employee data for payroll purposes.
• Manage payroll tax calculations and filings in compliance with federal, state, and local regulations.

Expense & Accrual Accounting

• Manage payroll-related accruals, including Paid Time Off (PTO), bonuses, and contractor expenses.
• Monitor and track expenses across multiple platforms to ensure proper accounting treatment.
• Reconcile accrual accounts and adjust entries as needed.

Month-End Close, Reconciliations & Flux Analysis

• Understand general ledger (GL) coding and perform monthly reconciliations for accounts related to AP, payroll, and accruals.
• Conduct flux analysis to identify and explain significant variations in financial performance.
• Ensure all month-end close deadlines are met and deliver accurate financial reports.

Cross-Functional Collaboration

• Collaborate with internal teams (HR, Procurement, and Operations) to resolve outstanding financial matters and ensure accurate reporting.
• Provide timely financial information to internal stakeholders to support decision-making and business operations.

Process Improvement

• Identify opportunities for process enhancements in accounts payable, payroll, and financial reporting.
• Implement best practices and automation to improve efficiency, reduce errors, and streamline financial operations.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent professional certification preferred.
• 5+ years of experience in accounting, with a focus on accounts payable, payroll processing, and month-end close.
• Strong knowledge of accounting principles, financial reporting, and reconciliation processes.
• Experience with financial systems (e.g., NetSuite, QuickBooks, SAP) and payroll platforms.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication skills and the ability to collaborate effectively with cross-functional teams.

Preferred Skills

• Experience with multi-entity or international payroll processing.
• Knowledge of process automation tools and software.
• Experience in flux analysis and financial forecasting.

Benefits

• Fully remote position
• Internal Learning and Development Advisor / Consultant to support your growth
• Salary increase opportunities based on performance

Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).

About the Company

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. We are currently seeking an Accounts Receivable Specialist to join our growing accounting team.

We are guided by curiosity , collaboration , and persistence . We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.

👉Take a look at this short video 🎥 featuring a few words from the CEO about our company, industry insights, and founding HQ!

Looking forward to meeting you!