Accounts Payable Specialist

Role Summary

At HeadQuarters , we're excited to introduce the role of Accounts Payable. This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're detail-oriented, organized, and thrive in a fast-paced environment, we want to hear from you!

The working hours for this position are 9 am - 5 pm PST .

Responsibilities

• Process and manage incoming vendor invoices efficiently and accurately.
• Facilitate payment approvals and execute payments via various methods.
• Maintain accurate records of all transactions and communications with vendors.
• Streamline accounts payable processes and recommend improvements.
• Assist in the preparation of payment reports for management review.
• Collaborate with team members to ensure timely processing of invoices.
• Support internal and external audits by providing necessary documentation.
• Communicate effectively with vendors regarding payment status and issues.

Requirement

• Bachelor’s Degree in Accounting, Finance, or a related field.
• 2+ years of experience in accounts payable or finance roles.
• Proficient in Microsoft Office Suite, with a focus on Excel.
• Strong attention to detail and analytical skills.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team-oriented environment.

About the Company

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. We are currently seeking an Accounts Receivable Specialist to join our growing accounting team.

We are guided by curiosity , collaboration , and persistence . We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.

👉Take a look at this short video 🎥 featuring a few words from the CEO about our company, industry insights, and founding HQ!

Looking forward to meeting you!