Partner Executive Assistant ( Healthcare Industry)

Role Summary

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Partner Executive Assistant (Healthcare Industry)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

• And we’re looking for a Partner Executive Assistant (Health Industry) to start immediately
• Industry: Healthcare – Psychiatry / Mental Health Services
• Work Schedule: Full-time, 9:00 AM – 6:00 PM Eastern Standard Time (EST)

The Practice Operations Manager / Executive Assistant will function as a Practice Manager / Chief-of-Staff–level partner to the practice owner. This role is responsible for overseeing daily administrative operations, supervising virtual healthcare assistants, and supporting nurse practitioners to ensure efficient, compliant, and scalable practice operations.

This is a senior-level position requiring independence, strong leadership, and experience managing people and complex workflows in a healthcare or professional services environment.

Responsibilities

• Practice & Operations Management
• Oversee daily administrative operations of the psychiatry practice
• Ensure workflows, staffing, and internal processes run smoothly
• Support the practice owner with executive-level administrative and operational tasks
• Team Leadership & Supervision
• Supervise and manage two Virtual Healthcare Assistants (current and upcoming)
• Provide guidance, feedback, and performance oversight to virtual staff
• Coordinate staffing needs as the practice expands
• Clinical & Provider Support
• Provide administrative support to nurse practitioners
• Coordinate schedules, documentation, and operational needs for providers
• Act as a central point of coordination between leadership, clinicians, and support staff
• Required Skills & Qualifications
• Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff–type role
• Background in healthcare, mental health, or clinical operations strongly preferred
• Proven experience managing and supervising remote staff
• Strong organizational, leadership, and decision-making skills
• Ability to operate independently in a fast-growing environment
• Communication Requirements
• Reading & Comprehension: Advanced
• Must review SOPs, healthcare documentation, and operational workflows
• Written English: Advanced and professional
• Drafting internal communications, documentation, and coordination materials
• Spoken English: Strong; neutral to minimal accent preferred
• Leadership-level coordination with clinicians and staff
• Tools & Systems
• Internal healthcare and administrative systems (details provided via SOPs)
• Email and document management tools
• Wing Workspace (task tracking, communication, documentation)

Requirements

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
• PAY: PHP 80,

About the Company

Wing connects the world's best talent with winning teams, high-growth businesses, startups, executives, and enterprises that move fast and refuse to settle. We provide top-tier remote talent that takes ownership of the operational work weighing teams down, so leaders can focus on the strategic work that actually moves the business forward.

By embedding skilled, cost-effective operators into our clients' workflows, we help companies scale without the overhead, driving productivity, sharpening execution, and unlocking capacity at every level of the organization. We're digitizing talent and building a global workforce without borders.