AU Executive Assistant / Personal Assistant (018-718)

Role Summary

• Looking for Philippines-based candidates
• Job Role: Executive Assistant / Personal Assistant
• Compensation range: $1,600 AUD - $2,000 AUD / Monthly
• Engagement type: Independent Contractor Agreement

Work Schedule: This role is fully flexible across Sydney, USA, and France time zones. While there is no fixed 9am–5pm structure, the expectation is availability and coverage across a 7am–7pm window, with the contractor managing their own time within that period to ensure all business and personal support needs are met across overlapping time zones.

Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A privately held investment firm focused on managing and growing a diversified portfolio across media, technology, property, and venture capital investments in Australia and Europe.

Role Overview: We are seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal managing international investments, stakeholders, and personal responsibilities across multiple time zones (Australia, USA, and France).

This is a senior EA/PA role requiring exceptional organisational ability, financial administration skills, and proactive systems thinking. The successful candidate will manage complex scheduling across global time zones, oversee communications, and support both business and personal coordination tasks.

A strong emphasis is placed on accuracy, initiative, written communication, and the ability to build systems that reduce operational friction.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

• Executive Support
• Manage complex diary across Australia, USA, and Europe time zones
• Coordinate meetings, run sheets, and daily scheduling adjustments
• Monitor inbox and draft professional communications
• Financial & Administrative Support
• Manage Xero bookkeeping for both personal and business accounts
• Track expenses, invoices, and financial documentation
• Support reconciliation and financial organisation
• Travel & Logistics
• Coordinate international travel, accommodation, and itineraries
• Manage changes across time zones and last-minute adjustments
• Stakeholder Management
• Liaise with investors, partners, clients, and internal teams
• Ensure clear, timely, and professional communication
• Personal & Operational Support
• Support personal scheduling and family-related coordination
• Maintain visibility of recurring tasks and commitments
• Systems & Efficiency
• Use AI and productivity tools to improve workflows
• Build and maintain simple systems to reduce recurring issues
• Anticipate needs and proactively resolve scheduling conflicts

Requirements

• 5+ years’ experience as a high-level EA / Executive Assistant
• Strong experience with Xero and financial administration
• Excellent written English and professional communication skills
• Proven ability managing multi-timezone calendars (AU/US/EU)
• High attention to detail and structured thinking
• Experience supporting senior executives or founders
• Strong proficiency in Microsoft Office and productivity tools
• Comfortable using AI tools to enhance efficiency
• Highly discreet, reliable, and proactive