Administrative Assistant | Part time | Remote | PH Based

Role Summary

What to Expect

Salary / Rate: $10.00 USD per hour + HMO coverage.

Hours: Part-Time (20 hours per week).

Schedule: US Business Hours.

Working Style: High autonomy and quiet reliability. You will own recurring backend operations, allowing leadership to focus entirely on client practice.

We are seeking a proactive, highly organized Administrative Assistant o serve as the operational backbone for an executive practice focused on holistic wellness and consciousness expansion.

This position is designed for an administrative professional who loves bringing order to a busy inbox, takes pride in a seamless calendar, and finds satisfaction in keeping systems running smoothly without needing constant direction. If you are a detail-minded CoWorq er who notices what is slipping through the cracks before anyone else does, this seat was built for you.

Responsibilities

• Inbox & Calendar Management: Manage primary email channels and scheduling during US business hours to ensure zero missed messages or double-bookings.
• Travel & Logistics Coordination: Research and book travel, accommodations, and tickets (subject to final approval before purchase) .
• Meeting Documentation & Action Items: Take clear meeting notes and turn them into structured, actionable follow-up task lists.
• Bookkeeping Support: Perform accurate data entry using established CPA templates and a monthly P&L structure.
• Client Onboarding & Support: Deploy welcome packets and proposals, track returned agreements, answer routine client FAQs via the administrative inbox, and manually follow up when automated systems (Calendly/Kajabi) require personal touch.
• Light Design & Admin: Create branded visual assets in Canva and format practice documents as needed.

What We're Looking For (Non-Negotiables)

• Proactive & Reliable: Self-directed operator who anticipates operational needs and follows through on commitments without supervision.
• Professional Communication: Warm, composed, and articulate in written communication, representing the brand tone impeccably.
• US Shift Availability: Able to consistently align with US business hours for real-time inbox management and client communication.
• Core Tech Stack Familiarity: Experience using (or ability to quickly adapt to) Calendly , Kajabi , and Canva .
• Alignment with Practice Values: Open-minded and comfortable supporting a practice focused on energy work and holistic wellness topics.
• Detail-Oriented: Exceptional organizational skills with a strong record of managing sensitive administrative and financial tasks accurately.