Financial Operations & Accounting Specialist

Role Summary

Financial Operations & Accounting Specialist – QuickBooks, Reconciliations & Reporting

Full-Time | Remote | U.S. Business Hours

At Pavago , one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, reporting, and transaction tracking across multiple entities.

This is a hands-on role that goes beyond basic bookkeeping. You’ll be responsible for maintaining accurate financial data, identifying discrepancies, managing multi-entity workflows, and improving financial tracking processes .

If you’re analytical, highly detail-oriented, and strong with QuickBooks and Google Sheets , this role is a strong fit.

Responsibilities

• Accounting & Reconciliations
• Maintain and reconcile financial records across multiple entities
• Ensure transactions are accurately recorded and categorized
• Review financial data and proactively resolve discrepancies
• Maintain clean and reliable accounting records
• Financial Reporting & Data
• Prepare monthly financial reports and summaries
• Build and maintain financial trackers in Google Sheets
• Ensure consistency between accounting systems, reports, and supporting records
• Provide leadership with accurate and organized financial information
• Expense & Transaction Tracking
• Track property-level expenses, CapEx, interest, and other financial activity
• Maintain organized supporting documentation
• Verify proper categorization of transactions
• Monitor financial activity for errors or inconsistencies
• Bank & Vendor Coordination
• Conduct follow-ups with banks and vendors when verification is required
• Reconcile external records against internal financial data
• Support resolution of transaction and payment discrepancies
• Process Improvement
• Identify inefficient financial workflows
• Improve trackers, documentation, and reporting processes
• Build structured systems that improve accuracy and consistency
• Help reduce recurring errors and manual work

Requirements

• Experience in accounting, bookkeeping, or financial operations
• Hands-on experience with QuickBooks
• Strong Google Sheets skills, including formulas and complex financial trackers
• Experience performing financial reconciliations
• Strong analytical and problem-solving skills
• Exceptional attention to detail and ability to identify discrepancies
• Ability to work independently with minimal supervision
• Clear and professional English communication
• Availability during U.S. business hours

Nice to Have

• Multi-entity QuickBooks experience
• Experience with property-based or multi-entity businesses
• Familiarity with CapEx and property-level expense tracking
• Experience preparing monthly financial reports
• Familiarity with Google Drive and Slack
• Process improvement or financial systems optimization experience
• What Success Looks Like
• Financial records and reconciliations remain accurate
• Monthly reports are completed on time
• Discrepancies are identified and resolved quickly
• Multi-entity financial data remains clean and organized
• Financial trackers provide reliable visibility
• Processes become more efficient and structured over time
• Leadership can confidently rely on the financial data
• Why Join
• Fully remote opportunity
• Hands-on ownership of financial operations
• Exposure to multi-entity accounting and reporting
• Opportunity to improve financial systems and workflows
• Direct impact on financial accuracy and operational visibility
• Growth opportunities into Senior Accountant, Accounting Manager, or Financial Operations roles

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Application Review
• Spark Hire Intro Video
• Pavago Recruiter Interview
• Final Client Interview
• Offer & Onboarding
• Apply Now

If you have strong QuickBooks, reconciliation, Google Sheets, and financial operations experience and enjoy keeping complex financial data accurate and organized, we’d love to hear from you.

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