Executive Assistant

Role Summary

• Executive Assistant (Remote Executive Support)
• Remote | Full-Time | Executive Support | U.S. Business Hours
• Hiring for Our Client

Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.

The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.

Collaboration & Project Management Tools

• Slack
• Notion
• Asana
• Trello
• Similar platforms

Video Conferencing

• Zoom
• Microsoft Teams
• Google Meet
• What Success Looks Like
• Executive schedules remain organized and optimized
• Meetings, communications, and projects are coordinated efficiently
• Administrative processes run smoothly with minimal oversight
• Leadership receives proactive support and timely follow-up
• Priorities stay organized and deadlines are consistently met
• Ideal Candidate
• Highly organized and detail-oriented
• Reliable and accountable
• Strong communicator
• Resourceful problem solver
• Self-motivated and proactive
• Comfortable managing multiple priorities
• Handles confidential information with professionalism

Responsibilities

• Executive Calendar Management
• Manage executive calendars and scheduling across multiple time zones
• Coordinate meetings, appointments, and business commitments
• Resolve scheduling conflicts and prioritize executive time effectively
• Prepare agendas, reminders, and meeting materials
• Executive Communications
• Manage and organize executive inboxes
• Draft, edit, and proofread emails, reports, and internal communications
• Coordinate communication between executives, team members, and external stakeholders
• Ensure timely follow-up on action items and requests
• Travel & Logistics Coordination
• Arrange domestic and international travel when required
• Coordinate flights, accommodations, transportation, and itineraries
• Manage travel changes and last-minute adjustments
• Track and reconcile travel-related expenses
• Administrative & Operational Support
• Prepare presentations, reports, and business documents
• Organize and maintain digital files and records
• Process expense reports and administrative requests
• Support ongoing projects and operational initiatives
• Handle ad hoc executive support tasks as needed
• Meeting Coordination
• Schedule and coordinate virtual meetings
• Prepare meeting materials and briefing documents
• Take meeting notes and distribute action items
• Track follow-ups and ensure accountability on key tasks

Requirements

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role
• Experience supporting managers, directors, executives, or leadership teams
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently in a remote environment
• High level of professionalism, reliability, and attention to detail

Preferred Qualifications

• Experience supporting executives in startups, agencies, professional services, or remote organizations
• Experience managing multiple calendars and competing priorities
• Experience coordinating meetings across international time zones
• Familiarity with executive operations and project coordination

Technical Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.