Executive Assistant

Role Summary

About Offshore Launch

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

As an employee of Offshore Launch , you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

About the Client

We’re looking for a high-performing Executive Assistant to serve as the right hand of the Founder & CEO. This firm is a Hubspot Elite Partner entering its next phase of scale. This role is designed to transform how our CEO manages his time, data, and communication to free him to focus on strategic growth, leadership development, and high value client relationships.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, travel, and communication with professionalism and discretion.
• Track deals and invoices across HubSpot and QuickBooks, flag overdue payments, and deliver clear weekly AR visibility reports.
• Oversee software seat management and maintain onboarding/offboarding checklists; liaise with Gusto HR for new-hire setup.
• Translate Slack, emails, and verbal downloads into organized task boards and a concise 'Morning Brief' of daily priorities.
• Prepare and summarize leadership meetings — draft agendas, capture action items, and circulate polished recaps.
• Manage LinkedIn presence: track key contacts, queue engagement posts, and help maintain consistent visibility within the HubSpot ecosystem.
• Conduct daily pulse checks with the CEO to align priorities, remove blockers, and close feedback loops.
• Continuously document and refine workflows to build structure, accountability, and calm across Growth’s leadership rhythm.

Requirements

• 5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator.
• Proven success managing email, scheduling, and reporting systems in fast-paced, high-growth environments.
• Strong organizational and follow-through ability; able to manage complex details without losing sight of priorities.
• Financial literacy and experience tracking invoices, AR/AP, and contract terms.
• Excellent written and verbal communication skills.
• High proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana (or similar tools).
• Tech-savvy problem solver who anticipates needs, takes initiative, and works independently.
• Calm, discreet, and emotionally intelligent—able to bring structure and composure to a driven founder’s world.
• Compensation & Benefits (to be provided by Offshore Launch )
• Up to $1,450/mo, depending on experience
• Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores
• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development

Note

• The Client is not involved in compensation or benefits. As an employee of Offshore Launch , all compensation and benefits are to be provided by the Agency.
• Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.

About the Company

Why Join Offshore Launch ?

Impact the growth and success of small and medium-sized businesses.

Work in a people-first, remote environment that values growth and ongoing development.

Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.

Contribute to a culture that values partnership, service, and excellence.