AIA Billing Specialist

Role Summary

• AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote
• AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend
• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours

At Pavago , we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company.

This is a specialized construction operations role—not a general administrative position.

Prepare and submit AIA billing packages using

G702

G703

Maintain and update Schedule of Values (SOV) across active projects.

Coordinate

• Bid bonds
• Performance bonds
• Maintenance bonds

Prepare and submit bonding documentation.

Communicate with

• Bonding companies
• Municipalities
• General contractors

Ensure compliance with contractual requirements and deadlines.

Project Documentation & Systems

Maintain project documentation within

Buildertrend

or similar construction management software

Keep project records

• Organized
• Accurate
• Audit-ready

Maintain CRM and project management data integrity.

Support project reporting and operational visibility.

Administrative & Operational Support

Coordinate communication with

• Clients
• Contractors
• Vendors
• Project stakeholders

Support pre-construction administrative activities.

Organize

• Contracts
• Permits
• Project files
• Supporting documentation

Participate in weekly project meetings and provide project status updates.

Proven experience with

• AIA Billing
• G702/G703 payment applications
• Schedule of Values (SOV)

Strong understanding of

• Bid bonds
• Performance bonds
• Maintenance bonds

Experience tracking retainage and construction billing documentation.

Strong Microsoft Excel and Microsoft Office skills.

Excellent written and verbal English communication skills.

Exceptional organizational and multitasking abilities.

High attention to detail and accuracy.

Experience using

Buildertrend

or similar construction management software

Background in

• Commercial construction
• Landscaping
• Trades-related industries

Basic construction accounting or bookkeeping experience.

Familiarity with

• Construction financial reporting
• Payment tracking
• CRM systems
• Project tracking platforms
• What Makes You a Strong Fit

You have hands-on commercial construction administration experience.

You understand AIA billing and construction payment processes.

You thrive in deadline-driven environments.

You proactively identify issues before they delay projects.

You manage multiple active projects without sacrificing accuracy.

You work independently with minimal supervision.

What a Typical Day Looks Like

Review upcoming AIA billing deadlines.

Prepare G702/G703 payment applications.

Update Schedule of Values documentation.

Monitor retainage and project payment status.

Coordinate with bonding companies and contractors.

Update Buildertrend and project records.

Review contracts and compliance documentation.

Prepare reports and project updates for leadership.

In short: You ensure commercial construction projects remain financially organized, contractually compliant, and operationally on track from billing through project completion.

• Key Metrics for Success (KPIs)
• Accuracy and timeliness of AIA billing submissions
• On-time completion of bonding documentation
• Accuracy of project records and CRM data
• Reduction in billing delays and payment issues
• Compliance with contract and documentation requirements

Career progression into

• Construction Operations Manager
• Project Administrator
• Billing Manager
• Contracts Manager

Responsibilities

You’ll be responsible for

• AIA billing (G702/G703)
• Schedule of Values (SOV) management
• Construction contracts
• Bonding coordination
• Project documentation
• Billing compliance
• We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements.
• If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit.
• AIA Billing & Project Administration

Track

• Retainage
• Payment milestones
• Billing status
• Ensure all billing submissions are accurate and submitted on time.
• Identify billing discrepancies before they impact project cash flow.

Contracts & Bonding

Manage commercial construction contracts throughout the project lifecycle.

Requirements

Must-Have Qualifications

Prior remote experience supporting a U.S.-based general contractor or commercial construction company .

About the Company

High-impact role supporting commercial construction operations.

Strong ownership across billing, contracts, and project administration.

Opportunity to work with a growing U.S.-based construction company.

Fully remote role with long-term growth potential.

Additional Information

• Initial Phone Screen
• Client Interview
• Offer Stage
• What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.