Administration and HR Intern

Role Summary

Purpose of the position

Provide support to the Administration and Human Resources area in the management of administrative activities, information organization, internal coordination and process monitoring, contributing to the proper functioning of the office and the timely fulfillment of the area's activities.

Main functions

Office administration and support

Provide support in the administrative and operational activities of the office.

Support in the management, organization and updating of administrative documentation.

Coordinate internal requirements related to suppliers, general services, supplies and other office needs.

Follow up on orders, requests, documentation and administrative processes.

Maintain updated records, databases and control files.

Prepare reports, monitoring tables and support presentations for the area.

Support in the coordination of meetings, internal activities and corporate events.

Provide support in other administrative activities that contribute to the proper functioning of the office.

Human Resources

Support in updating and maintaining personnel information and documentation.

Provide support in processes of incorporation, induction and dismissal of collaborators.

Support in the control and monitoring of vacations, attendance, permits and other information related to personnel administration.

Collaborate in the organization and filing of contracts, annexes, employment documents and files.

Support in well-being activities, internal communication and events aimed at collaborators.

Prepare and update databases, indicators and reports for the Human Resources area.

Provide administrative support in selection processes and coordination with candidates when required.

Support other initiatives and projects in the Human Resources area.

Requirements

Academic training

• Student of the last cycles or recent graduate of Administration, Business Administration, Human Resources, Industrial Engineering or related careers.
• Availability to carry out internships, in accordance with the applicable requirements.

Knowledge

• Microsoft Excel at an intermediate level, including formula management, filters, dynamic tables and database organization.
• Management of Microsoft Office / Microsoft 365.
• Advanced English, with the ability to communicate orally and in writing in a professional environment.
• Basic knowledge of administrative and/or Human Resources processes is desirable.
• It is not essential to have previous work experience.
• Previous experience through internships, volunteering, university activities or projects related to Administration or Human Resources will be valued.
• Competencies
• Organization and planning.
• Attention to detail.
• Proactivity and initiative.
• Analysis capacity.
• Service orientation.
• Effective communication.
• Ability to work with confidential information.
• Teamwork and willingness to learn.
• Adaptability and ability to function in a dynamic environment.

Benefits

• We are looking for an organized, proactive person with an interest in developing a comprehensive vision of business management, participating in both office administrative activities and Human Resources processes.
• The position offers the opportunity to gain practical experience in different corporate support processes, interact with different areas of the organization and progressively develop greater responsibilities within the team.

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That's how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.

About the Company

We deliver expert engineering services across the full value chain of large infrastructure and energy projects. With our large experience we enable our clients’ projects to perform on time, on scope and on budget – and working to the highest safety standards.

With about 20,000 employees worldwide, we are providing assistance to clients in more than 80 locations worldwide. We take pride in being committed to sustainable development and the clean energy transition which protects the environment as well as making good business sense in everything we do.