Virtual Assistant

Role Summary

• Virtual Assistant (VA) – Remote
• Executive Support | Administrative Support | CRM Management | Operations Coordination
• Position Type: Full-Time, Remote
• Working Hours: U.S. Client Business Hours

At Pavago , one of our clients is hiring a Virtual Assistant (VA) to provide dependable administrative and operational support across multiple business functions.

This is a high-ownership role where you’ll manage schedules, coordinate communication, maintain CRM systems, organize documentation, and support day-to-day operations. You’ll help ensure priorities stay organized, deadlines are met, and nothing falls through the cracks.

If you’re proactive, detail-oriented, tech-savvy, and enjoy supporting growing businesses behind the scenes, this is an excellent opportunity to build a long-term remote career.

Organize digital files using

• Google Drive
• Dropbox
• Microsoft SharePoint

Prepare reports, summaries, and documentation for leadership and clients.

Research & Task Execution

Conduct online research on competitors, vendors, market trends, and business topics.

Compile findings into organized summaries and presentations.

Support special projects and ad hoc operational requests.

Execute tasks independently with minimal supervision.

Customer & Vendor Support

Respond to basic client inquiries or route requests appropriately.

Communicate with vendors and follow up on outstanding items.

Coordinate communication between stakeholders.

Help maintain professional client and vendor relationships.

Operations & Project Support

Assist with invoicing and expense tracking.

Support light bookkeeping activities when required.

Maintain project trackers using

• Asana
• Trello
• Notion
• Monday.com

Keep operational systems organized and up to date.

1–2 years of experience in

• Virtual Assistant roles
• Administrative Support
• Executive Support
• Remote Operations

Strong proficiency with

Google Workspace

Microsoft Office

Excellent written and verbal English communication skills.

Strong organizational and time-management skills.

Ability to work independently in a remote environment.

Reliable internet connection and professional remote workspace.

Experience using CRM platforms such as

• HubSpot
• Salesforce
• Zoho CRM

Familiarity with

QuickBooks

Xero

Experience supporting

• Startups
• Entrepreneurs
• Remote teams

Experience managing multiple executives or clients simultaneously.

Career growth into

• Executive Assistant
• Operations Coordinator
• Project Coordinator
• Operations Manager

Responsibilities

Administrative Support

• Manage calendars and schedule meetings using Google Calendar and Microsoft Outlook.
• Draft professional emails, memos, and business documents.
• Prepare meeting agendas, notes, and follow-up action items.
• Keep schedules organized and ensure priorities remain on track.

Data & Document Management

Maintain accurate records in spreadsheets, CRM systems, and project management tools.

Requirements

Must-Have Qualifications

Tools & Technologies

• Google Workspace
• Microsoft Office
• Google Calendar
• Microsoft Outlook
• HubSpot
• Salesforce
• Zoho CRM
• Asana
• Trello
• Notion
• Monday.com
• QuickBooks
• Xero
• What Makes You a Strong Fit
• Highly organized with exceptional attention to detail.
• Strong written and verbal communicator.
• Quick learner who adapts easily to new tools.
• Reliable, proactive, and self-managed.
• Comfortable managing multiple priorities simultaneously.
• Strong follow-through and ownership mindset.
• Passionate about keeping operations organized and efficient.
• What a Typical Day Looks Like
• Review calendars, inboxes, and daily priorities.
• Schedule meetings and respond to emails.
• Update CRM records and operational documents.
• Prepare reports, summaries, and presentations.
• Conduct research for ongoing projects.
• Follow up with vendors, clients, and internal stakeholders.
• Update project management tools and organize outstanding tasks.
• In short: You keep operations running smoothly by staying organized, communicating proactively, and ensuring nothing falls through the cracks.
• Key Metrics for Success (KPIs)
• Task accuracy and on-time completion
• Calendar and inbox management efficiency
• Client and stakeholder satisfaction
• Organization and accuracy of records
• Responsiveness during working hours
• Timely completion of follow-ups and administrative tasks
• Why This Role Stands Out
• Fully remote work environment.
• High ownership across multiple business functions.
• Exposure to operations, administration, and executive support.
• Opportunity to work closely with growing businesses.
• Supportive, collaborative remote culture.

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Spark Hire Intro Video (3–5 minutes)
• Practical Assessment (Calendar, Inbox, or Research Task)
• Final Client Interview
• Offer & Background Verification
• What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the next step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps the hiring team evaluate your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

Apply Now

If you’re a proactive, detail-oriented Virtual Assistant who enjoys supporting teams, improving organization, and keeping business operations running efficiently, we’d love to hear from you. Apply today and become a trusted operational partner for a growing remote business.