Virtual Assistant

Role Summary

• Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
• Position Type: Full-Time, Remote
• Working Hours: U.S. Client Business Hours

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner , helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable , this role is built for you.

Update and maintain records in

• HubSpot
• Salesforce
• Zoho CRM
• Manage spreadsheets and operational trackers

Organize digital files in

• Google Drive
• Dropbox
• SharePoint
• Research & Task Execution

Conduct online research

• Competitors
• Vendors
• Market insights

Turn research into

• Structured summaries
• Presentations
• Support ad hoc and project-based tasks
• Customer & Vendor Coordination
• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time
• Operations & Project Support

Assist with

Invoicing and expense tracking

Light bookkeeping (if required)

Update project management tools

• Trello
• Asana
• Notion
• Monday.com
• What Makes You a Strong Fit
• You are highly organized and detail-oriented
• You can manage multiple tasks without dropping the ball
• You communicate clearly and professionally
• You are proactive and don’t wait for instructions
• You are reliable, responsive, and accountable
• Required Experience & Skills

1–2 years experience as a

• Virtual Assistant
• Administrative Assistant
• Operations Support role

Proficiency in

• Microsoft Office
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup

CRM experience

HubSpot / Salesforce / Zoho CRM

Familiarity with

QuickBooks / Xero

Experience supporting

• Founders
• Startups
• Remote teams
• Managing multiple clients or executives
• What a Typical Day Looks Like
• Review calendars and inboxes, prioritize urgent items
• Schedule meetings and coordinate logistics
• Update CRM records and trackers
• Prepare documents, reports, or summaries
• Conduct research for ongoing projects
• Follow up with vendors or clients
• Send end-of-day updates and prep for next day

In short

You ensure everything runs smoothly and nothing falls through the cracks.

• Key Metrics (KPIs)
• Tasks completed accurately and on time
• Calendar & inbox management efficiency
• No missed meetings or deadlines
• Clean, organized systems and documentation
• Strong responsiveness during working hours
• Positive feedback from clients and stakeholders
• Why This Role Stands Out
• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers

If you

• Thrive in fast-paced, remote environments
• Are organized, proactive, and detail-driven
• Enjoy supporting operations and execution

This role is a strong fit.

Responsibilities

• Administrative & Executive Support (Primary Focus)
• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups
• Data & CRM Management

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (mock inbox/calendar + research task)
• Client Interview
• Offer & Background Verification
• Apply Now