Sales Assistant

Role Summary

• Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours
• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours

At Pavago , one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.

This is an execution-focused role designed to keep the sales team organized and focused on selling.

Maintain accurate records across CRM platforms such as

• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive

Update

• Leads
• Contacts
• Opportunities
• Deal stages
• Notes and activities
• Perform regular CRM clean-up
• Identify and correct duplicate, incomplete, or outdated records
• Ensure CRM data remains clean, accurate, and reporting-ready
• Help maintain clear visibility across the sales pipeline
• Scheduling & Sales Coordination

Prepare, format, proofread, and organize

• Sales proposals
• Quotes
• Presentations
• Client-facing documents
• Assist with RFP and RFI responses using approved templates

Create and update sales materials using

• Google Slides
• PowerPoint
• Canva
• Ensure documents are accurate, professional, and delivered on time
• Sales Reporting & Metrics
• Prepare weekly and monthly sales reports

Track

• Pipeline activity
• Conversion rates
• Deal progression
• Sales KPIs
• Maintain dashboards and reporting systems
• Ensure reporting remains accurate and consistent across systems
• Provide sales leadership with clear pipeline visibility
• Communication & Follow-Up

Draft professional

• Follow-up emails
• Meeting reminders
• Meeting summaries
• Internal updates
• Support inbound lead routing and response coordination
• Track follow-ups to ensure opportunities don’t fall through the cracks
• Maintain timely communication with prospects and internal stakeholders
• Help sales representatives maintain momentum throughout the sales cycle
• Cross-Functional Sales Support

Collaborate with

• Sales
• Marketing
• Finance
• Operations
• Coordinate lead handoffs and internal approvals
• Support contract processing
• Assist with customer onboarding handoffs after deals close
• Help eliminate communication gaps and operational delays
• Required Experience & Skills

1–2+ years of experience in

• Sales Support
• Sales Administration
• Administrative Support
• Operations Coordination
• Executive Assistance

Hands-on experience with CRM platforms such as

• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive

Experience preparing

• Sales proposals
• Presentations
• Quotes
• Sales collateral
• Familiarity with B2B sales workflows

Experience in

• SaaS
• Professional services
• Recruiting
• Marketing
• Basic reporting and analytics experience

Familiarity with

• Excel Pivot Tables
• Google Sheets reporting
• Sales dashboards
• Exposure to contract processing or customer onboarding
• Tools You May Use
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Google Workspace
• Microsoft Office
• Calendly
• Google Calendar
• Outlook
• Canva
• Google Slides
• PowerPoint
• What Makes You a Strong Fit
• You’re highly organized and naturally detail-oriented
• You enjoy keeping systems, schedules, and pipelines clean
• You communicate clearly and professionally
• You’re proactive with follow-ups rather than waiting for reminders
• You can manage several priorities without losing accuracy
• You take ownership of administrative details from start to finish
• You enjoy helping sales teams operate more efficiently
• What a Typical Day Looks Like

You might start your day by reviewing the CRM, updating pipeline records, and checking upcoming sales meetings.

Throughout the day, you’ll coordinate calls, prepare proposals, send prospect follow-ups, update dashboards, and help Account Executives stay on top of active opportunities.

You’ll also coordinate with Marketing, Finance, and Operations to keep lead handoffs, approvals, contracts, and onboarding workflows moving.

In short: you keep the sales engine organized behind the scenes so the sales team can spend more time selling and closing deals.

• Key Metrics for Success
• CRM accuracy and data cleanliness
• Timely completion of sales follow-ups
• Scheduling accuracy and efficiency
• Proposal and document turnaround time
• Pipeline reporting accuracy
• Zero missed meetings or critical follow-ups
• Sales team satisfaction with operational support
• Consistent execution across sales workflows
• Why This Role Stands Out
• Work directly with Account Executives and sales leadership
• Gain hands-on experience with modern CRM and sales systems

Clear growth opportunities into

• Sales Operations
• Revenue Operations
• Account Management
• Business Operations

Responsibilities

You’ll support the sales process by managing

• CRM and pipeline data
• Sales scheduling and coordination
• Proposals and sales documents
• Reporting and dashboards
• Prospect follow-ups
• Cross-functional sales workflows
• If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.
• CRM & Pipeline Management

Use tools such as

• Google Calendar
• Outlook
• Calendly
• Manage reschedules, conflicts, and meeting reminders
• Prepare agendas, materials, and relevant account context before meetings
• Ensure sales representatives are prepared and informed
• Proposals & Sales Documentation

Requirements

Strong proficiency with

• Google Workspace
• Microsoft Office
• Experience with calendar and scheduling coordination
• Strong written English communication skills
• Excellent attention to detail
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Comfortable working independently during U.S. business hours

Nice to Have

Experience supporting Account Executives, SDRs, BDRs, or sales leadership

Build skills across

• Sales Operations
• Pipeline Management
• Reporting
• CRM Administration
• Sales Coordination
• Fully remote environment
• Sales calls
• Product demos
• Follow-up meetings
• Internal sales discussions
• Coordinate calendars across multiple time zones

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Application Review
• Spark Hire Intro Video
• Video Interview with Pavago Recruiter
• Practical Task – CRM / Scheduling / Sales Support Scenario
• Client Interview
• Offer & Onboarding
• Apply Now

If you’re highly organized, comfortable working with CRM systems, and enjoy supporting sales teams with scheduling, reporting, documentation, and follow-through, we’d love to hear from you.

Apply today and help keep sales operations organized, accurate, and moving forward.

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