Sales Assistant

Role Summary

• Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours
• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)

At Pavago , one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is not a direct selling role .

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

Use tools such as

• Google Calendar
• Outlook
• Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.

Proposal & Sales Document Support

Prepare polished client-facing sales materials, including

• Proposals
• Quotes
• Presentations
• Sales decks
• Client documents

Support RFP and RFI responses using existing templates and approved materials.

Use

• Google Slides
• Microsoft PowerPoint
• Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.

Prepare

• Weekly sales reports
• Monthly sales reports
• Pipeline updates
• KPI trackers
• Sales dashboards

Track

• Pipeline activity
• Deal progression
• Conversion metrics
• Sales performance indicators

Ensure reporting remains accurate and up to date.

Communication & Follow-Ups

Draft and coordinate professional sales communications, including

• Follow-up emails
• Meeting summaries
• Reminders
• Thank-you emails
• Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

Cross-Functional Coordination

Work closely with

• Sales
• Marketing
• Finance
• Operations
• Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

What Makes You a Strong Fit

You

• Are highly organized and detail-oriented
• Naturally follow up and close operational loops
• Enjoy working with CRMs, calendars, and structured workflows
• Communicate clearly and professionally
• Can manage multiple priorities simultaneously
• Notice missing information and inconsistencies quickly
• Are proactive rather than waiting to be reminded
• Enjoy supporting high-performing sales teams
• Take ownership of accuracy and execution
• Required Experience & Skills

Proficiency with

• Google Workspace
• Microsoft Office
• Strong written English communication
• Excellent organizational skills
• High attention to detail
• Ability to manage multiple tasks and deadlines
• Comfortable working independently in a remote environment
• Availability during U.S. business hours

Experience with

• Proposal preparation
• Sales presentations and decks
• SDR / BDR workflows
• Sales pipeline management
• B2B SaaS
• Marketing agencies
• Recruiting
• Professional services

Basic Excel or Google Sheets experience with

• Pivot tables
• Dashboards
• Trackers
• Sales reports

is also valuable.

What a Typical Day Looks Like

Strong career progression into

• Sales Operations
• Revenue Operations (RevOps)
• Account Management
• Business Operations
• Sales Coordination

If you

• Enjoy keeping systems and workflows organized
• Have hands-on CRM experience
• Are strong with scheduling, follow-ups, and documentation
• Thrive in detail-oriented, fast-moving environments
• Want to build your career in sales operations or RevOps

This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

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Responsibilities

You’ll support

• CRM management
• Calendar & meeting coordination
• Sales follow-ups
• Proposal preparation
• Pipeline reporting
• Cross-functional coordination
• Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

• CRM Management & Sales Operations
• Maintain clean and accurate records across CRM platforms such as:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive

You’ll

• Update leads, contacts, and opportunities
• Maintain accurate pipeline stages
• Log activities and notes
• Remove duplicate records
• Identify and correct missing information
• Maintain strong CRM hygiene
• Ensure sales leadership has reliable pipeline visibility
• Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.

Requirements

1–2 years of experience in

• Sales Support
• Administrative Support
• Sales Operations
• Operations Coordination
• Hands-on experience with at least one CRM, such as:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Strong scheduling and calendar management skills

You might

• Review and update CRM records
• Check active opportunities for missing information
• Schedule sales calls and demos
• Coordinate calendars across different time zones
• Prepare a proposal or presentation for an upcoming meeting
• Send follow-up emails and reminders
• Update pipeline trackers and sales dashboards
• Generate reports for sales leadership
• Coordinate internal handoffs between Sales, Finance, and Operations
• Make sure outstanding tasks and next steps are completed

In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.

• Key Metrics for Success
• CRM accuracy and pipeline cleanliness
• On-time meeting scheduling and coordination
• Follow-up completion and responsiveness
• Proposal and documentation accuracy
• Sales reporting accuracy
• Pipeline visibility
• Reduction in missed tasks and communication gaps
• Positive feedback from sales leadership
• Why This Role Stands Out
• Directly support revenue-generating teams
• Gain hands-on experience with modern CRM and sales systems
• High ownership over important operational workflows
• Collaborative, fast-paced remote environment
• Clear and measurable impact on sales team efficiency
• Sales calls
• Product demos
• Follow-up meetings
• Client meetings
• Internal preparation sessions

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Spark Hire Intro Video
• Video Interview with Pavago Recruiter
• Practical Task — CRM Cleanup + Proposal Draft
• Client Interview
• Offer & Background Verification
• Apply Now