Project Coordinator

Role Summary

• Project Coordinator (Remote | Project Management, Operations, Client Coordination)
• Position Type: Full-Time, Remote
• Working Hours: Flexible (Aligned with U.S. client collaboration)

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on

• Tracking timelines
• Coordinating teams
• Managing communication
• Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects , ensuring nothing slips through the cracks.

Act as the central communication hub between

• Clients
• Internal teams
• Project managers
• Provide regular updates and ensure alignment
• Follow up consistently to keep projects moving
• Project Tracking & Documentation
• Maintain project plans, timelines, and trackers

Document

• Meeting notes
• Status updates
• Action items

Use tools like

• Asana
• Trello
• Monday.com
• Meetings & Coordination
• Schedule and coordinate project meetings
• Prepare agendas and ensure clarity on objectives
• Track follow-ups and action items after meetings
• Risk & Issue Management
• Identify delays, risks, or blockers early
• Flag issues proactively to project managers
• Help coordinate solutions across teams
• Resource & Budget Support
• Assist with resource allocation across projects
• Track project expenses vs. budget
• Support project managers with planning and reporting
• Reporting & Visibility
• Prepare project status reports for stakeholders

Provide clear updates on

• Progress
• Risks
• Deliverables
• Support presentations and reporting materials
• What Makes You a Strong Fit
• You are highly organized and detail-oriented
• You follow up until things are completed
• You can manage multiple projects without losing clarity
• You communicate clearly and proactively
• You anticipate problems before they escalate
• Required Experience & Skills

2+ years in

• Project coordination
• Project management support
• Operations roles

Experience with project tools like

• Asana
• Trello
• Monday.com

Strong proficiency in

Google Workspace or Microsoft Office

Experience with

• Project documentation
• Reporting and tracking
• Excellent communication and coordination skills

In short

You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

• Key Metrics (KPIs)
• On-time completion of project deliverables
• Accuracy of project tracking and documentation
• Timeliness of follow-ups and updates
• Reduction in missed deadlines or execution gaps
• Stakeholder satisfaction and communication quality
• Why This Role Stands Out
• High ownership across multiple projects
• Exposure to cross-functional teams and client work
• Clear path into Project Manager roles
• Opportunity to build strong operational systems
• Remote flexibility with structured workflows

If you

• Are organized and execution-focused
• Enjoy coordinating teams and timelines
• Thrive in fast-paced environments

This role is a strong fit.

Responsibilities

• Project Coordination & Execution
• Track project timelines, deliverables, and dependencies
• Ensure tasks are completed on time across teams
• Maintain clear visibility into project status
• Support smooth execution from start to finish
• Stakeholder Communication

Requirements

Nice to Have

• Exposure to project management methodologies (Agile, Scrum, Waterfall)
• Experience working with remote or distributed teams
• Background supporting client-facing projects
• Experience managing multiple stakeholders simultaneously
• What a Typical Day Looks Like
• Review project trackers and update timelines
• Follow up with team members on pending tasks
• Coordinate meetings and document key outcomes
• Identify risks and escalate when needed
• Update stakeholders on progress
• Support reporting and project documentation

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding
• Apply Now