Legal Assistant

Role Summary

• Job Title: Legal Assistant
• Position Type: Full-Time, Remote
• Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars)

Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work.

Key Metrics for Success (KPIs)

Zero missed court or filing deadlines.

All client files current and audit-ready.

100% error-free document preparation.

Attorney calendars consistently updated and conflicts avoided.

Timely, professional client communication logged in case systems.

Responsibilities

• Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance.
• Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable.
• Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines.
• Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics.
• Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented.
• Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review.
• Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems.
• Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed.
• What Does a Typical Day Look Like?

A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will:

• Prepare and format documents — ensuring filings, contracts, and letters are accurate, compliant, and free of errors.
• Manage calendars and deadlines — scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed.
• Coordinate case files — maintaining organized, up-to-date records in case/document management systems.
• Support filings and compliance — preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met.
• Communicate with clients — drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience.
• Assist with billing and reporting — tracking attorney hours, preparing invoices, and updating billing records.
• In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation.

Requirements

• What Makes You a Perfect Fit
• Exceptionally organized and detail-oriented.
• Skilled multitasker, able to manage multiple cases simultaneously.
• Strong written and verbal communication.
• Comfortable with technology and legal practice software.
• Proactive in anticipating attorney and client needs.
• Required Experience & Skills (Minimum)
• 2+ years administrative or legal support experience.
• Proficiency with Microsoft Office/Google Workspace.
• Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther).
• Strong typing, formatting, and proofreading skills

Ideal Experience & Skills

• Knowledge of e-filing systems for state and federal courts.
• Exposure to litigation, corporate, or compliance practice areas.
• Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time).
• Basic legal research experience using Westlaw, LexisNexis, or government databases.

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (e.g., proofread/redline a legal document or prepare a mock filing packet)
• Client Interview
• Offer & Background Verification