Data Entry Specialist

Role Summary

• Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours
• Position Type: Full-Time, Remote
• Working Hours: U.S. Client Business Hours

We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date .

Enter and update records in

• Salesforce
• HubSpot
• Airtable
• Excel / Google Sheets

Cross-check data against

• Invoices
• Contracts
• Customer and employee records

Correct

• Errors
• Duplicates
• Missing fields
• Data Cleaning & Maintenance

Clean and standardize datasets using

• Filters
• Pivot tables
• Formulas

Apply consistent

• Naming conventions
• Formatting
• Categorization
• Perform regular data audits to ensure quality
• File & Record Management

Organize records in

• Google Drive
• Dropbox
• SharePoint

Maintain

• Logical folder structures
• Version control
• Ensure all files are easy to find and audit-ready
• Reporting & Cross-Team Support

Generate daily/weekly reports

• Data updates
• Transactions
• Audit logs

Support

• Finance (AR/AP data entry)
• Sales (lead/contact updates)
• HR (employee data)
• Compliance & Confidentiality

Handle sensitive data securely

• Financial
• Personal
• Client information
• Follow compliance standards (GDPR, HIPAA, CCPA if applicable)
• Process Improvement
• Identify recurring data issues

Suggest improvements such as

• Automation
• Better templates
• Improved workflows
• Help reduce manual errors and inefficiencies
• What Makes You a Strong Fit
• You have exceptional attention to detail
• You catch errors others miss
• You are fast, accurate, and consistent
• You’re comfortable with repetitive, high-volume work
• You take ownership of data quality
• Required Experience & Skills

1–2 years experience in

Data entry

Clerical or administrative roles

Strong proficiency in

Excel / Google Sheets

(filters, sorting, pivot tables, formulas)

Experience with CRMs

Salesforce or HubSpot

High typing speed and accuracy

Experience in high-volume environments

• E-commerce
• Finance
• Healthcare
• Logistics

Basic knowledge of

• SQL
• Google Apps Script
• Experience in compliance-heavy industries
• What a Typical Day Looks Like
• Input new records into CRM or spreadsheets
• Audit and clean existing data
• Cross-check entries with source documents
• Generate reports for teams
• Organize and maintain file systems
• Handle ad hoc data requests

In short

You ensure all business data is accurate, clean, and reliable.

• Key Metrics (KPIs)
• Typing accuracy ≥ 98%
• Error rate < 1%
• Data entry completed within SLA (same day/next day)
• Reports delivered accurately and on time
• Clean, well-structured datasets
• Why This Role Stands Out
• High ownership over business-critical data
• Exposure to multiple departments (finance, sales, HR)
• Clear performance metrics
• Opportunity to improve systems and workflows
• Strong foundation for growth into operations or analytics roles

If you

• Are detail-obsessed and accurate
• Work fast without compromising quality
• Take pride in clean, reliable data

This role is a strong fit.

Responsibilities

This is not just typing — you will

• Validate and clean data
• Maintain CRM and system accuracy
• Support finance, sales, and operations
• Ensure records are audit-ready
• You are the backbone of data integrity across the business.
• Data Entry & Accuracy (Primary Focus)

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + error-checking test)
• Client Interview
• Offer & Background Verification
• Apply Now