AI Automation Specialist

Role Summary

AI Automation Specialist (AI Workflows + Zapier + Make + OpenAI + Process Automation)

Full-Time Remote | U.S. Business Hours

We’re hiring a highly analytical and execution-focused AI Automation Specialist to design, build, and maintain AI-powered automation systems that eliminate manual work and improve operational efficiency across the business.

This is not a theoretical AI role.

• This is a hands-on implementation role for someone who understands:
• Automation workflows
• AI integrations
• APIs
• Operational systems
• Scalable process design

Design AI-powered workflows that improve

• Efficiency
• Accuracy
• Scalability
• Operational speed
• Translate business needs into practical automation solutions
• AI Workflow Development

Build and maintain workflows using

• Zapier
• Make
• n8n
• Power Automate

Integrate AI models including

• ChatGPT
• Claude
• Gemini
• OpenAI APIs
• Anthropic APIs

Automate workflows across

• Customer support
• Reporting
• Operations
• HR
• Marketing
• Lead management
• Data entry
• Systems Integration & API Automation

Connect platforms using

• APIs
• Webhooks
• Third-party integrations
• Ensure reliable data flow across systems and platforms
• Troubleshoot automation failures and workflow errors
• Maintain scalable and reliable automation architecture
• Workflow Optimization & Monitoring
• Monitor automation reliability and performance

Improve workflows for

• Speed
• Uptime
• Scalability
• Maintainability

Continuously optimize automation logic based on

• Business feedback
• Operational needs
• Workflow performance
• Documentation & Operational Visibility

Maintain organized documentation for

• Workflows
• Automations
• APIs
• Integrations
• Logic maps
• Create SOPs and operational references for automation systems
• Ensure stakeholders understand automation outcomes and processes
• Required Experience & Skills

Proven experience in

• Workflow automation
• Operations automation
• AI integrations
• Process optimization

Hands-on experience with

• Zapier
• Make
• n8n
• Power Automate

Experience integrating

• OpenAI
• Claude
• Gemini
• AI APIs

Strong understanding of

• APIs
• Webhooks
• Automation logic
• Data structures
• Strong analytical and troubleshooting skills
• Excellent communication and documentation abilities
• Ability to work independently in fast-paced remote environments
• Nice-to-Have Experience

Experience with

• Python
• JavaScript
• Scripting
• Backend logic

Familiarity with

• Airtable
• Notion
• Google Sheets
• Databases

Experience integrating

• HubSpot
• Salesforce
• ClickUp
• Monday.com
• CRMs

Knowledge of

• Prompt engineering
• AI optimization
• RPA tools
• UiPath
• Automation Anywhere
• What Makes You a Strong Fit
• You naturally think in systems and workflows
• You enjoy replacing repetitive work with automation
• You are highly organized and process-driven
• You can balance technical implementation with business practicality
• You proactively identify inefficiencies and solve them
• You are curious about emerging AI and automation technologies
• You care about reliability, scalability, and operational clarity
• What a Typical Day Looks Like
• Review existing workflows and identify automation opportunities
• Build and test AI-powered automation systems
• Connect tools and APIs across multiple platforms
• Troubleshoot broken workflows and automation issues
• Optimize automation speed, reliability, and scalability
• Document automation logic and operational workflows
• Collaborate with stakeholders to improve business efficiency

In short

You are responsible for transforming manual operational work into scalable AI-powered systems.

• Key Metrics for Success (KPIs)
• Number of manual workflows successfully automated
• Automation uptime and reliability
• Reduction in operational manual work
• Workflow accuracy and scalability
• Quality and organization of automation documentation
• Overall operational efficiency improvements
• Why This Role Stands Out
• High ownership and autonomy
• Work with modern AI and automation tools daily
• Opportunity to build real operational impact

Blend of

• AI
• Operations
• Automation
• Systems design
• Workflow optimization
• Fast-moving environment with strong growth opportunities
• Exposure to real-world AI implementation across business operations
• Tools You’ll Work With
• Zapier
• Make
• n8n
• Power Automate
• ChatGPT / OpenAI APIs
• Claude / Anthropic APIs
• Google Workspace
• Slack
• ClickUp / Asana
• Airtable / Notion / CRMs

If you

• Love automation and operational efficiency
• Enjoy integrating AI into real workflows
• Think in systems and process optimization
• Thrive building scalable automation solutions

This role is a strong fit for you.

Responsibilities

You’ll work across multiple business functions including

• Operations
• Customer support
• Marketing
• Reporting
• CRM workflows
• Onboarding
• Internal systems
• Your goal will be to automate repetitive work and improve business efficiency using AI and automation tools.
• If you enjoy building systems that save hours of manual work every week, this role is a strong fit.
• Process Analysis & Automation Design
• Analyze existing workflows and identify automation opportunities
• Replace repetitive manual tasks with scalable automation systems

About the Company

Work directly with leadership in a highly visible role.

Operate at the forefront of AI, marketing, and automation.

Gain exposure across content, growth, outreach, events, and operations.

Significant ownership and creative freedom.

Opportunity to build systems that directly impact business growth.

Fully remote work environment.

Additional Information

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Automation Assessment
• Client Interview
• Offer & Onboarding
• Apply Now