Senior Office Coordinator

Role Summary

We are looking for an experienced person who will take over comprehensive responsibility for the administrative function in the CEE area. This is a role for someone who not only efficiently manages daily office operations, but also builds procedural order, takes care of compliance and is able to act independently in an international environment.

• Supervision of office spaces
• Handling incoming and outgoing correspondence
• Daily operation of the e-Delivery box - monitoring and responding to official letters
• Cooperation with HQ in terms of compliance of administrative processes with compliance requirements
• Ensuring the smooth operation of offices within CEE (orders, equipment service and coordination of its relocation)
• Comprehensive fleet administration: repairs, inspections, insurance, DKV card service, verification of employee driving licenses
• Organization and settlement of business trips

Coordination of financial operations (payments, invoices, cards) in close cooperation with accounting and finance departments.

Cooperation with the Data Protection Inspector (DPO): reporting GDPR incidents, preparing documentation and organizing employee training

Conducting internal audits and verifying compliance with procedures

Welcome

Experience with ERP systems (e.g. Oracle)

Practical knowledge of GDPR regulations and experience in cooperation with DPO

What can we offer you?

• Working in an international environment
• Modern tools and comfortable working conditions
• Co-financing of medical care and a sports card
• Group insurance
• English lessons
• Discounts for employees on company products
• A good team and a good atmosphere

Requirements

What do we expect from you?

• At least 3 years of experience as an Office Manager, Administration Specialist or similar, including at least one year in a fully independent position
• Knowledge of English at a minimum level. B2, daily cooperation with the headquarters and foreign branches
• Very good knowledge of the Google Workspace environment (mail, calendar, disk) and MS Office
• Valid category B driving license
• Highly developed communication skills, multitasking and excellent work organization
• Independence, meticulousness, accuracy and high personal culture

About the Company

AUTO1 Group is the European leader among online used car platforms. We are present in over 30 countries, where we successfully buy and sell used cars. By connecting buyers and sellers through technology, we enable dealers and consumers to trade seamlessly across Europe. AUTO1 Group has business units such as AUTO1.com and Autohero.com.

If you want to gain your first experience in an international company - send your application and join our team!

Description of the job offer