Remote Executive Assistant (Childcare Brokerage)

Role Summary

We are seeking a capable, proactive, and highly organized Remote Executive Assistant (Childcare Brokerage) to work closely with the owner of a childcare brokerage business . The ideal candidate will serve as a trusted right-hand assistant, helping manage day-to-day responsibilities, including calendar management, scheduling, client follow-ups, phone calls, emails, and task tracking. The successful candidate will be dependable, resourceful, detail-oriented, and highly proactive, with the ability to work independently, take ownership of responsibilities, and ensure tasks are completed accurately and on time. This role offers an opportunity for a motivated professional to grow into a key position within the company.

Responsibilities

• Manage and maintain the client's calendar and schedule.
• Coordinate appointments and meetings.
• Follow up with clients and contacts as needed.
• Handle incoming and outgoing phone calls professionally.
• Track tasks and monitor progress to ensure timely completion.
• Manage emails and routine correspondence.
• Prepare and organize documents, reports, and other administrative materials.
• Support daily operations and assist with other administrative tasks as needed.
• Perform other duties related to the position as assigned.

Requirements

• Qualifications & Requirements
• Proficient level of English (written and spoken).
• Excellent communication and problem-solving skills, allowing for effective collaboration with clients, vendors, and teammates.
• Previous operations or administrative management experience preferred.
• Proactive with the ability to manage multiple responsibilities independently.
• Strong sense of ownership, accountability, and problem-solving.
• Excellent organizational skills with the ability to manage schedules, and daily operations.
• Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Strong problem-solving skills with the ability to work independently.
• Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management).
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident approach.
• Ability to quickly learn new systems, software, and workflows.
• Ability to understand and follow established processes accurately with minimal supervision.
• Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs.
• Interested in long-term career opportunities.
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• Please note that this is a long-term opportunity.
• Great work environment with potential for growth.