Procurement Assistant Manager - Manager

Role Summary

Strategic Sourcing & Commercial Negotiation

Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Service Validation & Invoice Approval

Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Responsibilities

Vendor & SOP Governance

• Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.
• Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance

• Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.
• Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control

• Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.
• Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Requirements

Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.

Minimum 4–5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred). Technical Skills:

• Proficient in ERP Procurement systems (preferably Oracle ).
• Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
• Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)