(PH/SA) Operations Assistant

Role Summary

This is a remote position.

The Operations Assistant is a key enabler of organizational efficiency, playing a pivotal role in supporting seamless day-to-day operations within a fast-paced, dynamic environment. Reporting to the Operations Manager or designated department head, this position ensures operational workflows run smoothly by managing administrative functions, maintaining accurate records, and facilitating cross-departmental communication. The ideal candidate is highly organized, proactive, and committed to continuous improvement, with a strong focus on process optimization and compliance. By serving as a central point of coordination, the Operations Assistant helps drive operational excellence, supports strategic initiatives, and contributes to scalable growth through reliable execution and attention to detail.

Responsibilities

• Coordinate and support daily operational activities across departments to ensure consistent workflow execution.
• Maintain and update operational records, databases, and documentation with accuracy and consistency.
• Assist in the preparation of reports, dashboards, and presentations for management review and decision-making.
• Manage correspondence, schedules, and meeting logistics for operational teams and senior leadership.
• Facilitate interdepartmental communication by distributing information, tracking action items, and ensuring timely follow-ups.
• Support procurement and inventory management tasks, including vendor coordination and order tracking.
• Identify process inefficiencies and recommend actionable improvements to enhance productivity and effectiveness.
• Assist in onboarding new team members and maintain up-to-date onboarding documentation.
• Ensure adherence to internal policies, procedures, and regulatory standards.
• Collaborate with cross-functional teams to support project timelines and achieve operational objectives.

Requirements

• 1–3 years of experience in operations, administrative support, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM or ERP systems is highly preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks in a fast-paced environment.
• Excellent written and verbal communication skills, with meticulous attention to detail.
• Ability to work independently and collaboratively within a team-oriented culture.
• Basic understanding of business processes, workflow management, and operational metrics.
• High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration, Management, or a related field is a plus.
• Familiarity with document management, data entry, and best practices for record-keeping.

About the Company

Limitless is a coaching business for women building service and coaching companies. We help them stop being the bottleneck, build a team, and grow a business that runs without them living inside it.

We are small, fast moving, and we hold a high standard. Our clients pay well and expect a polished experience from the first ad they see to the last module they complete. Everything we build sits inside GoHighLevel.

We are not looking for another pair of hands. We are looking for someone who takes the operational side of this business off my desk and runs it properly.