Operations Executive Assistant (Job ID: RAQDJ1)

Role Summary

• 🚀 Operations Executive Assistant
• Job ID: RAQDJ1
• Industry: Business Consulting 📊
• Location: LATAM / South Africa 🌍
• Job Type: Part-Time (30 Hours per Week)
• Schedule: Monday–Friday
• ⏰ 8:30 AM – 11:30 AM & 4:30 PM – 7:30 PM EST (Flexible if needed)
• Salary: 💰 $8–$10 per hour
• Start Date: ASAP
• 🌟 Grow With a Strategic Consulting Firm

We’re hiring a high-performing Operations Executive Assistant to support a growing business consulting firm focused on delivering strategic, technical, and operational solutions to clients.

This is a high-impact role where you’ll act as both a right-hand Executive Assistant and Operations Coordinator , helping manage client relationships, streamline workflows, and support business growth.

If you're organized, proactive, and systems-minded , this is a fantastic opportunity to grow alongside a relationship-driven consulting business . 📈

This position blends executive support, client coordination, and operational management . You'll help manage communications, coordinate scheduling, support onboarding, and improve internal processes.

The ideal candidate is someone who thinks ahead , enjoys building structure , and thrives in a fast-paced consulting environment .

You won’t just follow processes — you’ll help improve and scale them . ⚙️

Responsibilities

• 📅 Executive Support & Calendar Management
• Manage calendar scheduling and meeting coordination
• Prepare agendas and organize meeting logistics
• Support travel planning when needed
• 📩 Inbound Communication & Scheduling
• Monitor inbound communication across email, LinkedIn, Slack, and more
• Track conversations and ensure timely follow-ups
• Coordinate networking calls, business meetings, and client discussions
• 📄 Client Onboarding & Contract Coordination
• Support proposals, NDAs, and contract workflows
• Coordinate documentation for onboarding
• Track contract status and assist with updates
• 🧠 CRM & Process Management
• Maintain CRM records in HubSpot
• Support systems using Notion, Google Workspace, and Claude Cowork
• Help organize dashboards and internal tracking
• 🤝 Customer Success & Relationship Support
• Coordinate client communications and check-ins
• Track relationship touchpoints
• Support customer success workflows
• ⚙️ Process Improvement & Operational Support
• Identify workflow improvements
• Support automation and AI-driven processes
• Help scale operational systems
• ✅ Qualifications & Skills

Requirements

• ✔️ Experience as Executive Assistant, Operations Coordinator, or similar role
• ✔️ Experience with HubSpot, Notion, Google Workspace , or similar tools
• ✔️ Strong calendar management and scheduling experience
• ✔️ Experience supporting proposals, contracts, or documentation workflows
• ✔️ CRM experience (HubSpot or similar)
• ✔️ Strong organizational and multitasking skills
• ✔️ Excellent English communication skills

🌟 Preferred

• Experience supporting consulting or professional services firms
• Client onboarding or customer success experience
• Familiarity with AI tools (ChatGPT, Claude, etc.) 🤖
• Experience with workflow design or process documentation
• Interest in supporting mission-driven leadership
• 🧠 Ideal Candidate Traits
• ✨ Highly proactive and anticipates needs
• ✨ Strong ownership and accountability
• ✨ Detail-oriented and structured
• ✨ Comfortable suggesting improvements
• ✨ Strong critical thinking and problem-solving skills
• ✨ Clear and confident communicator
• ✨ Thrives in fast-paced, tech-forward environments
• 🚀 Why You’ll Love This Role
• Work with a growing consulting firm
• High-impact role with ownership and visibility
• Flexible split-shift schedule
• Opportunity to improve systems and operations
• Long-term growth potential
• 🌟 Ready to become the operational backbone of a growing consulting business?
• Apply now and help build scalable systems that drive success.

About the Company

About the Client

The client is an established, fast-growing residential and light commercial HVAC provider serving

Northern Virginia and the broader Washington, D.C. metropolitan area. Built on a foundation of honesty, technical expertise, and zero-upsell customer care, the company provides full-scope heating, cooling, and indoor air quality services—ranging from rapid emergency repairs to custom system evaluations and full replacements.

Known in the local market for exceptional responsiveness, transparent pricing, and high-quality craft, the team operates with a high-touch, solution-oriented approach. They prioritize long-term system health, fast turnarounds on inquiries, and clear, respectful communication at every customer interaction. By combining local, personalized service with top-tier technology and tools, the client maintains an outstanding reputation and an ultra-responsive operational model.