Front Desk & Admin Officer

Role Summary

Greet and welcome guests at arrival at the office.

Direct visitors to the appropriate person/ room.

Answer, screen and forward incoming phone calls.

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email.

Receive, sort and distribute daily mail/deliveries and maintain track record via courier portals.

Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-book, issue visitor badges)

Preparing a budget for front desk in coordination with Admin team on annual basis.

Prepare a calendar of Annual events and provide recommendations and support on the planning of events.

Ensuring welcome packs, employee gifts, customers gifts are being arranged and dispatched timely.

Order front office supplies and keep inventory of stock.

Update calendars and schedule meetings for Executives.

Arrange travel and accommodations for domestic travellers.

Perform other clerical reception duties such as filing, photocopying, scanning of documents and faxing.

Arrange gate-pass and other relevant approvals for in/out of office assets/ bulky/ bulk items.

Sending out employee communications such as birthday/ work anniversary emails and other informative communications with HR approval only.

Requirements

• Bachelor’s in administration/ B.com
• 2-3 years’ experience in similar role.

Benefits

• Ability to coordinate between departments and operating units in resolving Administrative and operational problems.
• Good communication skills both, written and oral.
• Strong ability to organize and work on multiple tasks simultaneously.
• Computer literate – Proficient in MS office/Excel.

Diversity & Inclusion

• LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
• LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

• Sustainable value is at the heart of our purpose as a company.
• We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
• We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
• A workplace culture that embraces diversity and inclusivity
• Access to Training and Development
• Competitive Salary and Benefits
• Regular events that foster team engagement

About the Company

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.