Executive Assistant PH REMOTE

Role Summary

This is a remote position.

Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines.

The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership.

This is a permanent, ongoing contractor engagement for the right candidate.

WORKING ARRANGEMENT

Fully remote from the Philippines — no relocation required

Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff

Engagement is on an independent contractor basis

Contractor is responsible for their own Philippine tax reporting and compliance

Responsibilities

• Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines
• Manage calendars, correspondence, and scheduling for supported individuals
• Coordinate internal communications between US and Philippines-based team members
• Prepare documents, reports, and correspondence as requested
• Perform accurate data entry into company systems, including Zoho CRM and related platforms
• Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership
• Support day-to-day business operations and ad-hoc projects
• Handle confidential business information with appropriate discretion and professionalism
• Provide additional operational support as directed by the owner

Requirements

• Experience & Education
• Two (2) or more years of experience in an executive assistant, administrative, or comparable support role
• Bachelor's degree preferred; equivalent professional experience will be considered
• Language
• Fluent English, both written and verbal (required)
• Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities)

Technical Skills

• Proficient with Google Workspace and Microsoft Office
• Comfortable with video conferencing platforms (Zoom, Google Meet)
• Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed
• Comfortable learning new business software and adapting to updated workflows
• Personal Attributes
• Strong attention to detail and organizational skills
• Ability to work independently and manage priorities in a remote setting
• Proactive, clear, and reliable communication
• Sound judgment and discretion when handling confidential business information
• ●Reliable, self-directed, and dependable
• Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account
• Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience
• Approved paid time off for scheduled personal or family leave, with employer approval
• Flexible working arrangement within agreed core hours
• Opportunity to work with an established US-based business with a growing Philippines presence
• Exposure to a variety of business functions and cross-cultural, cross-time-zone work
• ●Reliable high-speed internet connection
• Quiet, professional home working environment
• Ability to work during Philippine business hours with regular overlap into US Central Time morning hours