Executive Assistant

Executive Assistant at My Amazon Guy in United States.

Role Summary

Category: Management

Responsibilities

• Act as the main liaison between the assigned Director, management team, and clients to ensure smooth communication and task alignment.
• Manage the Director’s calendar and email: schedule meetings, organize labels, flag urgent items, and maintain inbox order
• Oversee Asana management, including creating templates, dashboards, and monitoring overdue tasks and bandwidth issues.
• Maintain and update the Husk Management Sheet, ensuring data accuracy across trackers, reports, and retention logs.
• Audit project boards and ensure deliverables, tasks, and milestones are completed accurately and on time.
• Prepare and organize weekly Pod Meeting notes, milestone updates, and company-wide reports.
• Draft and proofread internal and client communications, presentations, and emails for the Director.
• Track and update sales, upsells, cancellations, and retention data in coordination with the Brand Director.
• Support company events, team syncs, and follow-ups on key organizational initiatives.
• Anticipate the Director’s needs, proactively resolve issues, and help optimize team workflows for efficiency.

Requirements

• At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role.
• Strong familiarity with Asana, Google Workspace, and project management tools
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities — able to handle multiple tasks efficiently.
• Comfortable working in a fast-paced, ever-changing environment.
• High attention to detail and ability to anticipate needs before they arise.
• Experience working remotely and managing schedules across time zones.
• Basic understanding of Amazon Seller Central or eCommerce operations (a plus but not required).
• Proactive, resourceful, and solution-oriented mindset.
• Must be tech-savvy and capable of learning new systems quickly.

Technical Requirements

• A computer with dual monitor setup is required
• Computer with at least 8GB of RAM
• Must have at least 25 MBPS internet speed
• Camera with at least 1080p resolution

Benefits

• 40 hours a week, 8 hours a day
• Competitive salary base
• Permanent work-from-home setup
• Unlimited FREE access to MAG School courses and SOP Library
• Work schedule is in Eastern Standard Time (EST), Monday-Friday only
• Opportunities for professional development and career advancement
• Details
• Please note: We are not actively hiring for this position at the moment, but we are accepting applications for future openings.
• Are you highly organized, proactive, and passionate about helping leaders perform at their best? Do you thrive in fast-paced environments and love creating structure out of chaos? If you’re a natural multitasker who enjoys both strategy and execution, this role is for you!
• We are looking for a detail-oriented and dependable Executive Assistant who can provide high-level administrative support to our Brand Director. You’ll serve as a strategic partner in managing operations, facilitating communication, and ensuring the smooth flow of daily business activities.