Construction Admin Assistant

Role Summary

This is a remote position.

Our client is looking for a Construction Administrative Assistant to support their growing construction operations team. They are a fast-paced company in the construction and project management industry that has continued expanding its operations and improving project coordination processes over the past few years.

This role is ideal for someone who thrives in an organized environment, enjoys coordinating multiple moving pieces, and is comfortable communicating with subcontractors, vendors, and internal teams on a daily basis. The selected candidate will play a key role in keeping projects moving efficiently, ensuring schedules stay organized, and maintaining clear communication throughout the construction process.

The ideal professional is proactive, detail-oriented, highly responsive, and confident following up with subcontractors and vendors when needed. Strong English communication skills are essential, as this role requires frequent written and verbal interaction with U.S.-based contacts.

Responsibilities

• Coordinate and follow up with subcontractors regarding schedules, appointments, and project updates
• Manage calendars, schedules, and daily administrative workflows
• Monitor and organize incoming emails while ensuring timely responses
• Communicate with vendors, subcontractors, and project stakeholders through phone calls, emails, and text messages
• Keep projects organized and progressing through JobTread software
• Take notes during meetings and track action items
• Help ensure construction projects remain on schedule and properly documented
• Assist with general administrative and operational tasks as needed
• Maintain professional and friendly communication while ensuring accountability from subcontractors and vendors

Requirements

• Advanced English communication skills, both written and spoken
• Previous experience supporting construction projects or construction operations
• Experience handling subcontractor coordination and follow-up
• Strong organizational and multitasking abilities
• Comfortable making calls and following up consistently with vendors and subcontractors
• Ability to work independently and proactively solve problems
• Experience managing schedules, emails, and administrative processes
• Strong attention to detail and ability to prioritize tasks effectively
• Experience as a Construction Administrative Assistant, Project Coordinator, Construction Coordinator, or similar role
• Familiarity with construction workflows, timelines, and vendor coordination
• Experience using project management or construction management software
• Ability to maintain professionalism in fast-paced environments
• Personable, straightforward, and honest communication style
• Experience with JobTread is considered a strong plus

Benefits

• Full-Time opportunity
• 100% remote position
• Opportunity to work with a growing construction-focused company
• Collaborative and supportive work environment
• Exposure to U.S.-based construction operations and project coordination