Administrative Assistant

Role Summary

We are a US-based organization seeking one motivated Administrative Assistant to join our Operations team in a fully remote, night shift capacity. In this role, you will provide essential day-to-day administrative support, handle insurance verification, and help keep workflows organized and efficient across departments. This is an excellent opportunity for candidates looking to build a strong foundation in administrative operations. We are looking for someone who is assertive, self-driven, and comfortable working independently in a remote environment during night shift hours.

Responsibilities

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings to
• ensure smooth daily operations across the team
• Handle email correspondence professionally and promptly, drafting, organizing, and routing
• communications to appropriate departments or personnel
• Perform accurate data entry and maintain organized filing and record-keeping systems, ensuring all
• documents are up to date and easily retrievable
• Support insurance verification processes, assist with insurance-related inquiries, and maintain
• accurate records of insurance documentation and patient communication
• Oversee platform management tasks using tools such as Office Ally and SimplePractice, ensuring
• data integrity and consistent use of Microsoft Office Suite and Google Workspace for all administrative functions

Requirements

• Bachelor's degree in Business Administration, Operations Management, Human Resources, Education, Communications , or a related field.
• 1–3 years of experience working in the healthcare industry .
• Strong proficiency in using insurance verification platforms , particularly Office Ally and Skillful Practice .
• Solid understanding of insurance terminology, verification processes, and workflows , enabling minimal onboarding and training.
• Excellent organizational and problem-solving skills with the ability to manage tasks efficiently.
• Assertive, self-driven, and able to work independently with minimal supervision.
• Demonstrates initiative, accountability, and the ability to take ownership of responsibilities without requiring micromanagement.