Workforce Planner, Sweden

Role Summary

MISSION

Neko is redefining what prevention means, from treating illness when it arrives, to sustaining health before it's ever at risk. Our mission: make data-driven, preventative care accessible to more people, before symptoms appear.

In a single, non-invasive visit under an hour, proprietary technology and direct clinical care combine to deliver personalised, actionable insights. It's a team that thinks in 10x, not 10%. Every role here plays a part in building a world where prevention is the norm, and where your work genuinely helps people live longer, healthier lives.

ROLE PURPOSE

This role exists to keep Swedish clinics staffed to target coverage. The Workforce Coordinator owns bi-weekly and monthly rota creation, maintains accurate schedules in the workforce management system, and produces the staffing reports that let clinic and market leadership make fast, informed decisions. The role sits within the Operations Planning function and partners directly with clinic leads on coverage, staffing, and labour metrics.

Responsibilities

WHAT YOU'LL DELIVER IN THE FIRST 6-12 MONTHS

• Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics, with late changes, swaps, and backfills handled without service disruption.
• Establish daily tracking of open shifts and coverage gaps across assigned clinics, with escalation to bank pools and agency partners triggered before gaps affect throughput.
• Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics and configure at least one automation that measurably reduces manual admin time (Tech-enabled, human-centred).
• Deliver a reliable weekly staffing pack (coverage %, overtime, additional hours, tardiness, utilisation, variance vs plan) that clinic and market leadership use to make staffing decisions.
• Reduce payroll queries and adjustments through cleaner timesheet reconciliation and consistent HRIS-to-payroll data flow.

Requirements

• Experience in scheduling/rota coordination, clinic operations, or workforce administration.
• Comfortable in Excel: filters, lookups, pivot basics, conditional formatting; able to analyse CSVs and spot anomalies.
• Hands-on experience with a WFMS/scheduling system (e.g. Quinyx, Deputy, UKG, Rotageek) or a strong, demonstrable appetite to learn one fast.
• Excellent written and verbal communication skills in English.
• Demonstrated ownership of detail-heavy, deadline-driven admin work (the “last mile” that keeps a rota accurate).

PREFERRED QUALIFICATIONS

• Multi-site healthcare or shift-based operations background.
• Direct Quinyx experience specifically, rather than an adjacent WFMS.
• Prior exposure to payroll reconciliation or HRIS-to-payroll data flows.

About the Company

ABOUT THE ENGINEERING TEAM

Neko Health has nearly 100 full-time engineers working across Berlin, Chamonix, Hamburg, Lisbon, Marseille, Vilnius, and Stockholm, spanning disciplines such as Hardware Engineering, Firmware Development, Electrical Design, Algorithm Development, Machine Learning, Optronics Research, and Software Engineering.

Our technology stack includes React, TypeScript, C++, Python, and C# with ASP.NET http://ASP.NET Core. We use Azure Cosmos DB and Azure Active Directory for authentication.

We are a Remote-First company, though some hardware and firmware roles require occasional access to physical devices. Software engineers in Stockholm typically work from the office once every one to two weeks. Teams meet in person several times per year for collaboration and team connection.