Virtual Assistant to the Accountant (Bookkeeper) | Permanent Work from home; Mor

Role Summary

Category: Other/Not Classified

Responsibilities

KeyResponsibilities

BookkeepingSupport

• Enter supplier bills, invoices, and receipts into the accounting system.
• Assist with accounts payable and accounts receivable processing.
• Perform bank, credit card, and loan reconciliations.
• Maintain supporting schedules and reconcile balance sheet accounts.
• Process and reconcile intercompany transactions.
• Assist with maintaining fixed asset registers.

ComplianceAssistance

• Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
• Reconcile GST, PAYG withholding, and superannuation accounts.
• Compile supporting documentation for tax and compliance lodgements.
• ReportingSupport

Requirements

Assist with preparation of monthly management reports, including

• Profit & Loss Statements
• Balance Sheets
• Cash Flow Reports
• Budget vs Actual Reports
• Prepare schedules and working papers for the Accountant’s review.
• Assist with variance analysis and reporting.
• Budgeting& Forecasting Assistance
• Update budget templates with actual results.
• Maintain cash flow forecast spreadsheets.
• Assist with project feasibility and development cost tracking.

AdministrativeSupport

• Maintain organised digital filing systems for financial records.
• Monitor finance inboxes and collate information requests.
• Prepare payment runs for approval.
• Assist with document collection for auditors, bankers, and external accountants.
• Help document accounting procedures and internal processes.
• Property& Development Support
• Enter and categorise project-related expenses.
• Assist with job costing and tracking development expenditures.
• Reconcile loan drawdowns and interest schedules.
• RequiredSkills & Experience

Essential

• 2+ years’ experience in bookkeeping, accounting support, or finance administration.
• Strong understanding of Australian GST and BAS requirements.
• Experience using Xero.
• Proficiency in Microsoft Excel and/or Google Sheets.
• High attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to follow instructions and work collaboratively with the Accountant.
• Excellent written and verbal English communication skills.

Desirable

• Experience in construction, trades, or property-related businesses.
• Familiarity with intercompany accounting.
• Exposure to budgeting and management reporting.
• Accounting or bookkeeping qualifications.
• KeyPerformance Indicators (KPIs)
• Transactions processed accurately and on time.
• Reconciliations completed within agreed deadlines.
• Supporting schedules maintained and up to date.
• Compliance workpapers prepared accurately for review.
• Efficient and responsive support to the Accountant.
• Details
• Job Title: VirtualAssistant to the Accountant
• Client type: Australia based air conditioning and refrigeration services
• Type: Fulltime; 40 hours per week
• PositionOverview

We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant.

This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:

• Electrical contracting businesses
• Cabinetry and joinery businesses
• Property investment entities
• Property development entities
• Other related trading and investment structures

Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.