Travel Desk & Administrative Officer

Role Summary

International company Terry Soot MG is looking for a Travel Desk & Administrative Officer who will support travel organization and administrative processes for our projects and clients. This role combines corporate travel coordination and administrative support, ensuring efficient logistics, accurate reporting and smooth day-to-day operations.

Administrative and reporting tasks

• Performing administrative tasks related to the organization of trips and internal processes
• Preparation and maintenance of monthly reports (travel expenses, bookings, performance indicators)
• Maintaining accurate documentation and accounting in internal systems and tables
• Conducting research on travel options, suppliers, prices and logistics solutions
• Monitoring of quality and efficiency indicators for defined purposes

Teamwork and development

• Performing complex and multifaceted tasks
• Work closely with internal teams to ensure effective communication
• Participation in internal training and professional development programs

Requirements

• Proficiency in English at B2 level (oral and written)
• Knowledge of other languages will be an advantage
• Confident use of Google Sheets and/or Microsoft Excel
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Analytical thinking and problem solving ability
• Customer orientation and attention to detail

Travel Desk

• Planning, coordination and support of business trips according to the requirements of clients and projects
• Reservation of air tickets, accommodation, study halls and ground transport (including car rental)
• Search for optimal and alternative routes taking into account cost and time
• Control of compliance with international travel rules and internal company policies
• Support of employees before, during and after trips