Project Manager & Executive Assistant

Role Summary

This is a remote job position.

We are seeking a highly organized and detail-oriented Project Manager & Executive Assistant to act as the primary operational liaison between management (CEO in the US and COO in Venezuela) and internal teams.

This is not a creative management or strategic decision-making position, but rather a high-impact execution role. Its mission is to ensure that projects, commitments and requests from management move forward without friction, freeing owners from the operational burden of monitoring.

Responsibilities

1. Project Coordination and Monitoring

• Carry out daily monitoring of active projects using management tools (Asana, ClickUp or similar).
• Identify bottlenecks and propose concrete solutions before reporting problems to management.
• Ensure that everyone involved is clear about their next actions and delivery times.

1. Direct Executive Support

• Manage the CEO's agenda, including coordinating international travel and high-level meetings.
• Write and manage executive communications in English and Spanish (emails, summaries, meeting minutes).
• Prepare accurate presentations and executive summaries as requested.

1. Platform Management (Zoho Suite)

• Keep Zoho CRM 100% updated (customer tracking, sales stages and data loading).
• Monitor and update Zoho Inventory based on team direction and sales pipeline.
• Generate commercial reports from the platforms for management review.

1. Link with the Team

• Act as an operational point of contact between the CEO/COO and the sales team.
• Convey objectives and instructions clearly, ensuring the team has the necessary context to execute.

Requirements

• Languages: Native or bilingual fluency in English and Spanish (Essential). Ability to alternate styles and registers in both languages.
• Experience: Minimum 3 years in executive assistance, project coordination or operational support roles at C-Level levels.

Technical Skills

• Mastery of Zoho CRM and Zoho Inventory.
• Advanced use of project management software (Asana, ClickUp, Monday, etc.).
• Advanced management of Google Workspace / Microsoft 365.

Soft Skills

• Service Orientation: Understanding that the success of the role is making management more efficient.
• Pressure Management: Ability to handle urgent or contradictory instructions calmly and logically.
• Direct Communication: Get to the point (especially with US management).
• Tolerance of Ambiguity: Comfort working in environments where processes are in a constant improvement phase.
• Advantages
• 100% remote work.
• Competitive salary in USD ($1,200).
• Possibility of growth towards Operations Coordination or Chief of Staff roles in the medium term.
• Direct exposure to executive levels in a highly demanding international environment.