Project Coordinator & Logistics Specialist

Role Summary

Project Support provides the administrative and document-control infrastructure required to keep project accurate, timely, and audit-ready. This individual supports meetings, schedules, records, reporting, correspondence, travel, consultant requests, TTA documentation, and deliverable packaging so technical staff can focus on analysis and implementation without losing contract discipline.

Responsibilities

• Maintain project calendars, contact lists, distribution lists, meeting invitations, action logs, deliverable trackers, and controlled repositories.
• Prepare agenda packages, attendance records, briefing materials, notes, decisions, next steps, and meeting summaries within the required five-calendar-day timeframe.
• Collect and organize monthly and annual status-report inputs, TTA activity records, product status, pilot-site updates, risks, planned work, and supporting attachments.
• Support preparation, formatting, quality review, accessibility routing, version control, approval tracking, and submission packaging for all deliverables.
• Coordinate travel-request documentation, consultant approval packages, pilot-site records, event materials, purchase or vendor documentation, and reimbursement support.
• Maintain records of COR comments, revisions, dispositions, final approvals, and delivery dates and verify that prior comments are addressed before resubmission.
• Support TTA intake, assignment, scheduling, closeout, satisfaction data, and resource distribution in coordination with the Project Monitor and Project Leader.
• Protect sensitive records and follow approved naming, storage, access, retention, and disposition procedures.

Requirements

• At least four years of administrative, project coordination, PMO, contract support, or technical-assistance operations experience.
• Strong proficiency with Microsoft 365 or comparable productivity, collaboration, document-management, and virtual-meeting tools.
• Demonstrated accuracy in scheduling, note taking, document formatting, records management, deadline tracking, and multi-step approval workflows.
• Ability to handle multiple priorities, confidential information, detailed instructions, and compressed federal deadlines with minimal supervision.
• Clear written communication and working knowledge of accessible-document and plain-language requirements.

Preferred Qualifications

• Experience supporting an HHS, ACF, OFA, human-services, research, or TTA contract.
• Experience with federal travel, consultant approvals, monthly status reports, meeting summaries, or deliverable submissions.
• Associate's or bachelor's degree in business, public administration, communications, or a related field.

Education and Experience

Associate's degree or equivalent professional experience required; bachelor's degree preferred. Four or more years of relevant project-support experience is preferred.