Office Admin and Finance Assistant (015 - 1278)

Role Summary

• Looking for Philippines-based candidates
• Job Role: Office Admin & Finance Assistant
• Compensation range: $1,500 AUD - $2,000 AUD / Monthly
• Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is an Australian creative communications agency that works with well-known brands and organisations to create engaging campaigns across PR, social media, digital, content, events, and influencer marketing. It’s a dynamic environment where great ideas come to life and reach audiences across Australia.

Role Overview: We’re looking for a proactive and detail-oriented Office Admin & Finance Assistant to support the founding partners and wider team of a growing Australian creative agency. You’ll help manage finance, scheduling, and daily operations while taking initiative and keeping things on track. The role offers the opportunity to grow into greater responsibility as the business scales.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

• Reconcile receipts and support accounts payable with the Finance Manager.
• Manage calendars, travel bookings, and scheduling for the business partners.
• Monitor inboxes and calendars, flagging priorities and items requiring attention.
• Support performance review administration and timelines.
• Handle office administration and purchasing across three offices.
• Follow and improve existing systems, processes, and SOPs.
• Use AI tools to improve efficiency and processes.
• Provide general administrative support as needed.

Requirements

• 2–3+ years of experience in finance administration, EA support, or a similar role.
• Admin support: calendar and inbox management, travel coordination, and general office administration.
• Finance administration: accounts payable, receipt reconciliation, purchasing expenses, and Xero.
• Strong Google Workspace skills for day-to-day administration and scheduling.
• Strong attention to detail and accuracy when handling financial and confidential information.
• Confident spoken and written English, with the ability to communicate directly with the Australian team via Zoom.
• Proactive, organised, and able to work independently with good judgement.
• Comfortable using AI tools and learning new systems and processes.