Mobilization Administrator (Volunteer)

Role Summary

Mobilization Administrator (Volunteer)

Position Type

Volunteer

Position Scope

The Mobilization Administrator is a volunteer role that provides administrative support to the Chief Multiplication Officer and the Global Mobilization team. This role helps advance the organization's mission by supporting recruiting initiatives, coordinating candidate engagement activities, and assisting with administrative processes that help identify, communicate with, and invest in prospective ministry workers.

The ideal volunteer is highly organized, detail-oriented, and enjoys helping people connect with meaningful opportunities for ministry and service.

Responsibilities

• Provide administrative support to the Chief Multiplication Officer and Global Mobilization team.
• Assist with recruiting and mobilization initiatives by helping identify, track, and engage prospective ministry workers.
• Maintain accurate candidate records, databases, and recruiting documentation.
• Support candidate engagement efforts by helping plan and coordinate informational meetings, events, webinars, and other mobilization activities.
• Prepare reports, spreadsheets, and other administrative materials to support mobilization and recruitment efforts.
• Collaborate with mobilization team members to ensure timely communication and a positive experience for prospective ministry workers.
• Maintain confidentiality of candidate information and organizational data.
• Support special projects and other administrative assignments as needed to advance the mission of the organization.
• Demonstrates spiritual maturity and a growing relationship with Jesus Christ.
• Aligns fully with the mission, vision, values, and Statement of Faith of Communitas.
• Demonstrates professionalism, discretion, and integrity in all matters.
• Maintains a collaborative, learning-oriented, and positive leadership posture.
• Commits to excellence in communication, stewardship, and organizational representation.

Requirements

Qualifications and Experience needed

• Previous experience in administrative support, recruiting, human resources, volunteer coordination, ministry mobilization, or related fields.
• Familiarity with cross-cultural ministry, missions, church leadership, or volunteer engagement.
• Experience coordinating meetings, events, or candidate communications.
• Passion for helping individuals discover and pursue ministry opportunities.
• Demonstrated commitment to the mission, values, and ministry objectives of the organization.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with common office software, including Google Workspace applications.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Strong interpersonal skills and a service-oriented attitude.
• Ability to work independently while also collaborating effectively with a remote or distributed team.
• Reliable, dependable, and responsive in completing assigned responsibilities.
• Communitas is a BYOD (Bring Your Own Device) organization. You must provide your own computer and home office space.

Remote work engagement

Time Commitment: Approximately 5-10 hours per week