HR & Operations Coordinator

Role Summary

The Operations Manager plays a critical role in ensuring the smooth, efficient day-to-day functioning of the organization. This position provides comprehensive administrative and operational support while coordinating key human resources functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining discretion and professionalism.

This is a part-time temporary position. The pay range for this role is between $40-$45hr and remote. Candidates must be able to commit to 3 days per week.

Responsibilities

Administrative & Operations Support

• Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation.
• Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed.
• Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance.
• Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders.
• Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments.
• Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors.
• Coordinate travel arrangements and maintain accurate expense records when required.
• Support the execution of special projects and cross-functional operational initiatives as assigned.

Human Resources Coordination

• Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records.
• Maintain and organize personnel files and HR documentation in compliance with organizational standards.
• Assist with administration of employee benefits and related processes.
• Draft and manage contractor and vendor agreements under the direction of leadership.
• Assist in developing, updating, and maintaining internal policies, procedures, and documentation.
• Support coordination and administration of the annual performance review process.

Requirements

• Demonstrated experience in administrative, operations, or project coordination roles.
• Strong written and verbal communication skills with a high level of professionalism.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms).
• Ability to handle highly sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working with nonprofit organizations, media organizations, or mission-driven teams.
• Familiarity with HR and payroll platforms such as Rippling (or similar systems).

Key Competencies

• Strong attention to detail and process orientation
• Ability to prioritize and manage competing demands
• Proactive problem-solving and critical thinking skills
• High level of integrity and confidentiality
• Collaborative and team-oriented mindset