Guest Communications Coordinator

Role Summary

About Frontier

Frontier is a subsidiary of Fresh Prints . Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier .

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through a couple of internal interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

About the Client

100x Hospitality is a U.S.-based company specialising in crafting unforgettable travel and VIP experiences for music fans. We work with some of the world’s most exciting artists and festivals to curate premium packages that include top-tier concert tickets, exclusive access, luxury accommodations, and more. Our mission is to elevate live event experiences by seamlessly blending travel, hospitality, and entertainment

We are hiring a Guest Communications Coordinator to own and execute mass guest outreach across our portfolio of boutique destination events, artist tours, and VIP programs. Reporting directly to the Guest Communications Manager, you will be the detail-driven force behind every email, SMS, and app push notification sent to our guests.

This is a highly operational, hands-on role focused heavily on Artist Services. You will draft copy, build and QA campaigns, monitor deliverability, and field requests from operations, ticketing, and program managers. Because live events run around the clock, you will also serve as the primary after-hours contact for time-sensitive, day-of-show updates. If you are a meticulous proofreader and proactive communicator who thrives in high-energy hospitality or live entertainment environments, this seat is for you.

Responsibilities

• Build, test, schedule, and send email, SMS, and app push campaigns in Klaviyo across all programs.
• Write clear, on-brand emails, reminders, event updates, and reusable templates—including welcome series for Artist & Event Services.
• Rigorously proofread copy, verify merge fields and active links, and double-check audience segmentation (VIP, specific package, specific dates) before launch.
• Act as the main point of contact for road teams outside standard business hours, drafting and deploying urgent email or SMS alerts for day-of-show changes or weather updates.
• Monitor Klaviyo for hard bounces, invalid addresses, suppressions, and unsubscribe compliance, flagging recurring data issues to program teams.
• Field outreach requests from Program Managers, Operations, and Ticketing, keeping requesting teams updated on send timelines and campaign status.
• Track send volumes, turnaround times, and performance metrics while constantly looking for ways to streamline drafting and QA workflows.

Requirements

• 1–2 years of experience in email/SMS marketing, guest services, or customer communications (preferably in live events, hospitality, or entertainment).
• Excellent written and spoken English fluency, with top-tier proofreading skills and an obsessive eye for detail.
• Platform familiarity with ESPs like Klaviyo, Mailchimp, or similar marketing automation tools.
• Proven reliability to handle after-hours/weekend requests and determine the right channel (email vs. SMS) under tight deadlines.
• Strong organizational skills to prioritize multiple concurrent requests, with exposure to project management software like Asana.
• Comfortable reading basic data, tracking deliverability issues, and spotting campaign anomalies.

Desired Requirements

• Prior experience working directly with tour management, road teams, or live event ticketing platforms.
• Deep experience in Klaviyo and advanced audience segmentation strategies.

About the Company

• Front-row seat in the boutique music, tour, and VIP hospitality space
• Collaborative work environment with direct exposure to key operations and management teams
• High-visibility role with direct ownership over guest touchpoints and campaign health