Finance Coordinator

THE OPPORTUNITY

Great financial management starts with getting the fundamentals right.

As Finance Coordinator, you'll help create a finance operation that is accurate, reliable and easy for people across Quadmark to work with. You'll coordinate the day-to-day financial processes that keep money moving through the business, maintain accurate financial information, and make sure the right information is available when it's needed.

Working closely with the Financial Controller, you'll take ownership of established finance processes and controls, spotting issues early and resolving them before they become bigger problems.

Success comes from independently owning your area, applying good judgement and creating confidence that the everyday finance operation is under control.

WHAT THIS LOOKS LIKE IN PRACTICE

Keep Finance Operations Running Reliably

You'll create confidence in the everyday flow of financial activity through the business.

You'll

coordinate core finance operations across invoicing, expenses, payments and financial administration

maintain accurate and complete financial records and supporting information

ensure established finance processes and controls are followed consistently

keep financial trackers and systems current so others can rely on the information within them

identify missing, incorrect or unusual information and resolve discrepancies proactively

maintain clear records and audit trails that support effective financial control.

Coordinate Expenses & Financial Compliance

You'll help make spending easy to understand, appropriately controlled and accurately reflected in our financial information.

You'll

coordinate the financial administration and control of employee expenses and corporate card activity

ensure transactions have appropriate receipts, coding, VAT treatment and supporting information

reconcile expense and corporate card information against financial records

support accurate allocation of costs across the business

help colleagues understand and follow expense processes and policies

Where travel or expense systems support these processes (E.G. Expensify), you'll help colleagues use them effectively and maintain the finance information required from them. Ownership of the wider travel operating model or technology does not sit within the scope of this role.

Support Billing & Cash Flow

You'll help ensure Quadmark has clear visibility of money coming into and moving through the business.

You'll

coordinate accurate and timely client invoicing

maintain the records and information that support cash-flow visibility

support reconciliation of WIP, FIA and other relevant cash-flow information

identify discrepancies or delays and work with the appropriate people to resolve them

provide reliable financial information that supports the Financial Controller's oversight of working capital and liquidity.

Create Confidence at Month End

You'll make sure the operational finance information needed for month end is accurate, complete and ready when required.

You'll

complete and support reconciliations within agreed month-end rhythms

validate underlying financial information before it is used for reporting

ensure expense, freelancer, invoicing and other operational finance records are complete

investigate differences and resolve routine issues independently

support VAT and other periodic finance reviews by maintaining accurate underlying records and providing relevant context

Make Finance Easy to Work With

You'll be an approachable and dependable point of contact for everyday finance processes.

You'll

help colleagues understand how to navigate finance processes correctly

make sure new starters understand the finance processes and systems relevant to them

maintain useful guidance and process documentation

recognise recurring questions or friction and suggest practical improvements.

Strengthen How We Work

Ownership means understanding why a process exists, not just completing it.

You'll

spot recurring errors, unnecessary manual work or unclear ownership

recommend practical improvements to everyday finance processes

share knowledge so important processes aren't dependent on one person.

WHAT YOU’LL NEED

3+ years’ experience in finance operations, accounts payable/receivable or bookkeeping role

Working towards or holding a relevant qualification (AAT, ACCA or CIMA)

Hands on experience with Xero, Expensify and other similar accounting systems

Strong Excel skills and comfort reconciling data across multiple sources

A clear, confident communicator who can explain finance processes to non-finance colleagues.

Originally posted on Himalayas