Executive Orchestrator to CEO

Role Summary

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title

Executive Orchestrator to CEO

You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving.

Responsibilities

• Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
• Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions
• Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths
• Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
• Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns)
• Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
• Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)

Requirements

• 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
• Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through
• Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
• Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
• Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning)
• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.

Preferred Qualifications

• Experience supporting multi-business operators or a small portfolio
• Automation tooling (Zapier/Make) and dashboarding (Airtable/Sheets)
• Comfort communicating across “luxury investor” and “blue-collar ops” audiences

Tools & Technology

ClickUp/Asana, Google Workspace, Slack/Zoom, CRM (HubSpot/GoHighLevel/Salesforce or similar), Airtable/Google Sheets, Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles

We connect top talent with vetted employers, competitive pay, and real growth opportunities.

• Remote
• Time Zone
• US Eastern (ET) preferred; must overlap core ET working hours

About the Company

Meaningful Engagement: Move beyond a script-driven call center approach—truly connect with clients, understand their needs, and help them access the right resources.

Flexible Work Style: Benefit from a part-time structure that allows for personal flexibility while still meeting crucial response times.

Ongoing Training: Learn in-demand tools.

Team Culture: Collaborate with a supportive group that values curiosity, empathy, and genuine care for client outcomes.

To Apply

Please send your resume or CV. We look forward to hearing from you!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

We connect top talent with vetted employers, competitive pay, and real growth opportunities.