eCW to Epic Conversion Specialist

Role Summary

This is a remote position.

We are seeking an experienced eCW to Epic Conversion Specialist to support a large-scale healthcare technology initiative involving the migration of clinical and operational data from eClinicalWorks (eCW) to Epic . This consultant will serve as a subject matter expert throughout the data conversion lifecycle, including data assessment, extraction, mapping, validation, testing, and go-live support.

The ideal candidate has extensive experience leading healthcare data conversions, strong knowledge of eCW and Epic data structures, and a proven track record of supporting successful legacy EMR-to-Epic migration projects.

Assignment Details

• Initial 6-month contract with likelihood of extensions
• Fully remote
• Multiple openings available

Responsibilities

• Lead data conversion activities for eClinicalWorks (eCW) to Epic migration projects.
• Analyze legacy eCW data and identify conversion requirements, dependencies, and potential risks.
• Develop and maintain source-to-target mapping documentation for demographic, clinical, financial, and operational data.
• Collaborate with clinical, operational, technical, and project leadership teams to define conversion scope and requirements.
• Support data extraction, transformation, cleansing, validation, and reconciliation activities.
• Perform data quality assessments and recommend remediation strategies to improve conversion outcomes.
• Validate converted data and ensure accuracy, completeness, and compliance with project requirements.
• Support mock conversions, testing cycles, cutover planning, go-live activities, and post-go-live stabilization.
• Investigate and resolve conversion defects, data discrepancies, and validation issues.
• Document conversion processes, mapping specifications, test results, and project deliverables.
• Provide recommendations and best practices to optimize data migration processes and improve conversion efficiency.

Requirements

• Minimum of 5 years of healthcare IT data conversion experience.
• Hands-on experience supporting eClinicalWorks (eCW) to Epic conversion projects.
• Strong understanding of healthcare data migration methodologies and best practices.
• Experience with source-to-target mapping, data transformation, validation, reconciliation, and testing.
• Knowledge of clinical and operational healthcare workflows.
• Experience working with large healthcare organizations and enterprise EHR implementations.
• Strong analytical, problem-solving, and troubleshooting skills.
• Excellent communication and stakeholder management abilities.
• Experience working in remote consulting environments and collaborating across multiple teams.

Preferred Qualifications

• Epic Data Conversion experience on multiple Epic implementations or optimization initiatives.
• Epic certification(s) preferred.
• Experience converting clinical data including patient demographics, encounters, allergies, medications, immunizations, problem lists, laboratory results, and clinical documentation.
• Experience with SQL, reporting tools, ETL processes, and healthcare data analysis.
• Previous consulting experience supporting large-scale healthcare transformation projects.

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and innovative environment.
• Professional development opportunities to advance your career.
• Flexible work arrangements to promote work-life balance.

About the Company

Ellit Groups is a Private Equity-backed, woman, minority-led healthcare IT consulting firm focused on Provider and Payer organizations. We partner with healthcare leaders who value operational excellence, real-world experience, and diverse perspectives to drive better outcomes.

Our firm is built by former healthcare operators who understand the realities of running complex healthcare systems. This combination of operator credibility and investment-backed growth enables us to deliver high-impact, scalable solutions.

We differentiate ourselves by bringing practical experience, executive-level insight, and a relentless focus on quality and outcomes. Our success is directly tied to our clients’ success.