C005186 Administrative Assistant (NS) - TUE 8 Sep

Role Summary

• Deadline Date: Tuesday 8 September 2026
• Requirement: Administrative Assistant
• Location: OFF-SITE

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

• Total Scope of the request (hours): 472
• Required Start Date: 7 October 2026
• End Contract Date: 31 December 2026
• Required Security Clearance: NATO SECRET

Responsibilities

Duties & Role

• Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
• Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
• Performs other duties as may be required.

Requirements

Skills, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance
• Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
• Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
• Sound experience with SharePoint;
• Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
• Experience with drafting and publishing information to customers on HR Services or relevant environment
• Excellent interpersonal, communication and organizational skills;

Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.