Business Operations Manager (m/f/d) wanted - 100% remote

Role Summary

Remote | 20-30h/week | Permanent

ProviPanda is the largest sales job platform in the DACH region. We connect over 45,000 certified salespeople with more than 1,000 companies.

As an Operations & Finance Manager, you will be responsible for the operational and financial fundamentals of ProviPanda - accounting, legal coordination, HR administration and the organization in the background to keep the business running.

You report directly to the managing director and work closely with him.

Responsibilities

• Finance & Admin + Organization & Reporting
• Responsible for manual invoicing (creation, shipping, tracking, payment reminders)
• Transfer of invoices to DATEV
• Payment of outstanding invoices via Moss - rechnung@ email address responsibility
• Preparatory accounting including communication with the tax advisor
• Factorial responsibility (vacation requests, time tracking, submitting illness to the health insurance companies, etc.)
• Payroll accounting communication (set up new employees, announce earnings in a timely manner or communicate changes from all employees, sick days, etc.)
• Monthly commission statements from the sales team
• Debt collection & dunning responsibility
• Planning team events and team calls & workations
• Weekly reporting directly to the managing director
• Legal & service providers
• Communication with lawyers, legal protection, insurance companies, service providers, freelancers (e.g. independent management of website projects)
• Review and adjustment of terms and conditions and data protection if necessary
• Responsibility info@ mailbox - reviewing and managing important legal concerns - you are the first point of contact for all legal inquiries
• People & Hiring
• You'll help out here when there's a fire and conduct initial discussions for new operational roles
• You prepare everything organizational and technical for new onboardings and are also responsible for offboarding employees
• Technical onboarding of new employees, central contact person for questions
• Screening & initial discussions in ops hiring, support of trial days in sales

Requirements

• What you bring with you
• Experience in invoicing, accounting, finance operations or general business operations
• Safe handling of DATEV
• Payroll accounting and communication with tax advisors are nothing new for you, you know how it works
• You can independently draw up and adapt contracts, NDAs and legal documents - not just check them

Confident use of common tools such as Slack, Claude, Asana or comparable project and communication tools - or the willingness to quickly familiarize yourself with new tools

• Experience in using a CRM (e.g. Close, HubSpot or similar) is an advantage
• Thorough, structured and reliable way of working - we can rely on your word
• Discretion when dealing with sensitive financial and legal issues
• Organizational talent and enjoyment of all-round tasks – from accounting to hiring
• You enjoy working independently and in a small, direct team

Benefits

A safe workplace

Real participation & responsibility

• A fast-growing HR tech startup with huge vision & strong growth, offering exciting challenges and development opportunities.
• A nice team and environment where work is fun and innovation is encouraged.
• Flat hierarchies, direct responsibility, real participation in projects and strategic decisions.
• Remote-first setup with flexible working hours for an optimal work-life balance.
• Above-average salary with additional bonus options and other attractive benefits.
• We look forward to your application!