Business Operations Manager VA (Talent Pooling)

Role Summary

Additionally, you

Have strong attention to detail and a commitment to producing high-quality work.

Are able to finish work in a timely manner and meet deadlines.

Possess excellent spoken English and are proactive in communication.

What Youll Do

As a Business Operations Manager Virtual Assistant, you will oversee and manage day-to-day business operations, ensuring that everything runs smoothly and efficiently. You will develop, implement, and optimize operational processes, constantly seeking ways to improve and streamline our workflows.

Client Relations

Maintain positive relationships with clients.

Address inquiries and concerns promptly.

Process Optimization

Create and refine standard operating procedures (SOPs) and playbooks.

Leverage tools like Notion, ClickUp, and CRMs to streamline processes.

Responsibilities

Operations Management

• Oversee and manage day-to-day business operations.
• Develop, implement, and optimize operational processes.
• Monitor and analyze key performance indicators (KPIs) to ensure goals are met.

Administrative Support

• Manage schedules, appointments, and meetings for CEOs/business owners.
• Prepare and create correspondence and reports.
• Update spreadsheets and databases ensuring data accuracy.

Project Management

• Coordinate and manage projects from start to finish.
• Track progress and ensure timely delivery.

Requirements

You are a dedicated and proactive Business Operations Manager VA with a proven track record of working closely with CEOs and business owners of small to medium-sized businesses. You have extensive experience managing business operations on behalf of clients, optimizing processes, and supporting various administrative tasks. Your excellent organizational and communication skills enable you to ensure smooth and efficient business functions.

Technical Requirements

• Internet connection: High-speed internet required — minimum 20 Mbps or fiber connection
• Computer / laptop: Employees must use a genuine, supported business laptop with built-in hardware security and full-disk encryption enabled. Unsupported, modified, bypass-installed, rooted, or jailbroken operating systems are not permitted.
• Windows: Windows 11 (preferably Windows 11 Pro), 2021 model or newer, with TPM 2.0 enabled and BitLocker / Windows Device Encryption turned on
• Mac: Apple MacBook / Mac, 2020 model or newer, preferably Apple Silicon M1 or newer, running a supported macOS version with FileVault enabled
• Not permitted: Chromebooks (ChromeOS), tablets, and mobile devices are not supported and cannot be used for this role
• RAM: Minimum 8 GB (16 GB preferred)
• Noise-canceling headset
• Power and internet backup required
• Rates and Expectations
• Work Setup: Remote
• Schedule: Full-Time
• Rate: 50000PHP - 63000PHP Monthly depending on Account assignment
• Timezone: US Time zones

If you're eager to seize this opportunity and ready to leave your mark, please submit your application through our Careers Page. Note that only applications submitted using the career page form will be considered. Thank you.

About the Company

Brolly Labs dba CatalyzeX , is a business process outsourcing specialist that combines process expertise with top offshore talent, delivering the best value outcomes for its clients.

As an incubator of cutting-edge services, software, and AI brands, we partner with forward-thinking firms in e-commerce, legal, healthcare, and software sectors to deliver human-centric solutions that truly make a difference.