Administrative Manager (Kyiv)

Role Summary

We’re hiring a Administrative Manager who will make Solidgate’s work environments run like a product: fast, intentional, frictionless — and energizing for people to be in.

You’ll own operations across our hubs in Podil (Kyiv HQ), Lviv, Warsaw, and Nicosia — keeping them sharp, functional, lively, and built for high-performance teams. We’re more than 300 bright minds scaling globally — and the workplace experience is a core part of how we win.

You’ll run vendor management, office processes, smart supplies, travel & logistics, and coordinate events that actually connect people — not checkbox events. This role is for someone who cares about details, speed, cleanliness of execution, and culture signals — because the environment we create is part of our product.

Responsibilities

• Manage and optimize office operations across multiple global locations
• Own business travel end-to-end — from itineraries to partner gifts, every detail covered
• Drive cost planning, procurement, and supplier management
• Create corporate events, team builds, and off-sites that people still talk about weeks later

Requirements

YOU’RE A GREAT FIT IF YOU HAVE

• Structured, proactive mindset with a solutions-first approach
• Ability to thrive in fast-paced, constantly evolving environments
• High attention to detail and strong sense of ownership
• English at Upper-Intermediate level or above

Benefits

• WHY SOLIDGATE?
• Shape our hub. Lead initiatives that define how our Warsaw team collaborates, feels, and thrives — and set the standard for every Solidgate location that comes next.
• Your ideas count. Enjoy real autonomy — pitch, test, and implement programs that improve the employee experience across our international hubs.
• Room to experiment. Try new approaches to workplace happiness and engagement with full support from leadership.
• Impact & visibility. See the results of your work directly in how the office runs, how teams feel, and how culture grows.
• Collaborative environment. Work with energetic, curious colleagues from across Europe who celebrate wins together.
• 💌 The Extras: 30+ days off, unlimited sick leave, free office meals, health coverage, and Apple gear to keep you productive. Courses, conferences, sports and wellness benefits — all designed for ideas, focus, and fun.
• Tomorrow’s fintech needs your mindset. Come build it with us.
• 🫂 Know top talent? We’re always on the lookout. Refer someone https://jobs.ashbyhq.com/solidgate/form/external-referral-program for our role, and if they get hired, there’s a bonus waiting for you — simple as that.

About the Company

OUR MISSION AND VISION

At Solidgate, our mission is clear: to empower outstanding entrepreneurs to build exceptional internet companies. We exist to fuel the builders — the ones shaping the digital economy — with the financial infrastructure they deserve. To achieve that, we’re on a bold path: to become the #1 payments orchestration platform in the world.

We believe the future of payments is shaped by people who think big, take ownership, and bring curiosity and drive to everything they do. That’s exactly the kind of teammates we want on board.

We’re building the #1 payment orchestrator in the world — and the names behind us prove it. Clients include Bolt, Ajax, Nova Post, MEGOGO. Trusted by giants like J.P. Morgan. Ranked #2 in the “Employer of the Year 2026” award by Forbes Ukraine.