RSM Luxembourg is a member of the RSM International network represented in 120+ countries, the world's 6th largest network of audit, tax and consulting firms. With a team of around 140 employees, RSM in Luxembourg is a strong medium-sized organization with a sound human touch and solid values RSM Financial Services Luxembourg is a regulated CSSF PSF providing central administration and transfer agency services to Alternative Investment Funds, with a strong focus on Private Equity and Real Estate funds. RSM Financial Services Luxembourg is currently looking for a dynamic person with the following profile: Junior or Senior Officer - Fund Administration, CRM & Business Development As an Officer, you will play a key role in supporting our clients with the day-to-day management of their Private Equity, Real Estate, and Private Debt funds. Acting as their primary point of contact, you will coordinate and handle client requests, ensure smooth onboarding of new structures, and oversee operational processes throughout the fund lifecycle. You will also assist in reviewing legal documentation, preparing governance materials, and ensuring compliance with regulatory requirements, while maintaining accurate records and delivering exceptional client service. Your responsibilities will include:
- Assisting the client and the internal team during the onboarding process for regulated PE/RE/Private Debt structures as well as unregulated entities (SPVs, holding companies, etc.).
- Answering, coordinating, and handling client requests in a timely and professional manner.
- Advising the General Partner where required and escalating issues when appropriate.
- Assisting in the drafting and review of board minutes, circular resolutions, and other governance documents.
- Assisting in the review of legal documentation during the launch of new funds (LPA, PPM, subscription documents, side letters, etc.).
- Supporting the team and coordinating all operational steps during fund closings, capital calls, distributions, subscriptions, redemptions, and transfers of shares of alternative investment funds, and ensuring follow up with all relevant stakeholders.
- Providing third parties (auditors, lawyers, banks, administrators, etc.) with the necessary documentation and responding to their queries.
- Liaising with the internal team for the creation, update, and maintenance of shareholders' registers as well as investor reports.
- Participating in the drafting and periodic update of operating memoranda, SLAs, internal procedures, and workflow documentation.
- Monitoring regulatory deadlines and ensuring timely filings or submissions with the competent authorities.
- Tracking fund lifecycle events and preparing internal dashboards for management oversight
- Sourcing new clients/new partnerships with other third parties and assisting in the preparation of the fee quotes. Your profile:
- Degree in Finance, Business Administration, Law, or related field
- Initial experience or strong interest in Private Equity, Real Estate, or Private Debt fund industry
- Ability to review legal documentation (LPA, PPM, subscription docs)
- Familiarity with onboarding processes and governance documentation is a plus
- Strong organizational and coordination abilities
- Excellent communication skills for client interaction
- Strong client relationship management and problem-solving skills
- Ability to handle multiple tasks and meet deadlines
- French and English command is mandatory
- Proactive, detail-oriented, and eager to learn
- Team player with a client-focused approach Diversity and inclusion at RSM Luxembourg We are committed to creating a diverse and inclusive work environment, where talented people inspire the organization with their diversity of thought, background and experience, in order to strengthen our identity and support our growth. To achieve this, we have actively integrated diversity and inclusion into our business strategy, and sealed it with signing of the Luxembourg IMS Diversity Charter in May 2023 At the final stages of the recruitment process, the successful candidate will be asked to provide supporting documentation such as, i.a., copies of diplomas or proof of previous jobs, and a standard criminal record check (Bulletin n°3) will also be requested. All applications will be treated in the utmost confidentiality.
