Billing & Administrative Assistant BDO Luxembourg is looking for an Billing & Administrative Assistant! Who are we? BDO is present in over 169 countries and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing. At BDO Luxembourg, our mission is to provide our clients with the expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized services and building valued relationships. With over 700 employees representing more than 40 nationalities, we embrace diversity and encourage skills and people development among our employees. Our core values, honesty, integrity, quality, respect and responsibility, define our culture. Hence, our People can expect to grow in a stimulating work environment that supports professional development and fosters inclusivity. What will you do? This position is available ASAP.
- Support the billing process, including invoice preparation, billing follow-up, timesheet coordination and liaison with Finance to ensure accurate and timely invoicing;
- Monitor client engagements and administrative requirements to facilitate efficient billing and revenue collection activities;
- Manage calendars, including scheduling high-level internal and external meetings, conference calls and events;
- Prepare and handle confidential documentation, reports, presentations and correspondence with accuracy and professionalism;
- Assist with client onboarding procedures and collaborate with the KYC team to ensure compliance requirements are met;
- Ensure efficient document and information flow while maintaining the highest level of discretion and confidentiality;
- Monitor deadlines, prioritize tasks and provide proactive reminders to facilitate decision-making and leadership availability;
- Conduct research and gather data to support leadership in strategic planning, business reviews and financial reporting activities This position is for you if:
- Ideally already a first experience in a billing role, ideally within a dynamic and professional services environment
- Excellent command of written and spoken English and French, German and Luxembourgish are considered as assets
- Strong organizational and time-management skills with exceptional attention to detail
- Ability to handle sensitive information with confidentiality and discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong interpersonal skills, with the ability to interact effectively at all levels of the organization
- Initiative, adaptability and a proactive attitude Our main office is ideally located in the modern and rapidly expanding Cloche d'Or area. This dynamic area offers easy access to public transport, stores and park-and-ride facilities. Are you willing to grow your career in a multicultural, pleasant and dynamic environment? Then, take your chance! -- In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
