Administrative Assistant (m/f) BDO Luxembourg is looking for an Administrative Assistant! Who are we? BDO is present in over 169 countries and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing. At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships. With over 700 employees representing more than 42 nationalities, we embrace diversity and encourage skill development and ownership among our team members. Our core values, honesty, integrity, quality, respect, and responsibility define our culture. Hence, our People can expect to grow in a stimulating work environment that nurtures professional development and fosters inclusivity. What will you do? Being part of the team, you will: Provide administrative and secretarial support, ensuring the smooth day-to-day running of the office. The role involves handling correspondence, managing documents, and supporting internal and external communication in a professional and efficient manner. Furthermore you will :
- Provide general administrative and secretarial support
- Manage incoming and outgoing correspondence (emails, letters, phone calls)
- Prepare, format and file documents, reports and presentations
- Maintain accurate records and filing systems (electronic and paper-based)
- Provide support in relation to clients' engagement lifecycle o Open engagements in Financial Management Tool o Support in WIP review and assessment o Prepare, submit for validation and finalise invoices o Participate in debtors' meetings and support with follow up o Monitor and analyse the financial aspects of client files in collaboration with Partners and Finance
- Schedule meetings, manage calendars and organize appointments
- Assist with travel arrangements and meeting logistics when required
- Always ensure confidentiality of sensitive information
- Support other administrative tasks as required This position is for you if:
- You hold a Diploma or degree in Business Administration, Secretariat, or a related field
- You possess a first experience in an administrative or secretarial role can be an asset
- You speak English and French fluently
- You possess a good command of MS Office (Word, Excel, Outlook, PowerPoint) and Teams
- You demonstrate strong organizational and time-management skills
- You pay attention to detail and ability to prioritize tasks
- You are proactive, reliable and eager to learn
- You posses good communication and interpersonal skills
- You are able to work both independently and as part of a team What is waiting for you:
- Lunch vouchers
- Extra days of annual leave
- Flexible working hours and homeworking options
- Parking spaces available for a fee within our building and possibility to charge electric vehicles
- On-site employee restaurant with preferential prices
- Free access to our fitness room
- Sports sessions for small additional charge
- Career development opportunities through a wide range of trainings (e.g. technical and soft skills, language courses) Our office is ideally located in the modern and rapidly expanding Cloche d'Or area. This dynamic area offers easy access to stores, public transport and park-and-ride facilities. Are you willing to grow your career in a multicultural, pleasant and dynamic environment? Then, take your chance! In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
